STUDENT ENROLLMENT AND ADMISSIONS CRITERIA

The Board authorizes the Head of School to establish criteria and procedures for student enrollment in consultation with the principal(s). The Head of School will determine student eligibility based on Board policies and in compliance with Government of India regulations. In addition, the School reserves the right to decline admission of a student or to require special supplementary measures at the parents’ expense, if the student’s goals or abilities differ significantly from the School’s objectives.

The Head of School is responsible for the following:

1. Establishing procedures to determine eligibility to enter the School program based on a defined set of criteria. Enrollment eligibility criteria include age, previous schooling, English language proficiency, learning achievement, the School’s ability to meet the learning needs of neurodivergent students, students requiring English language support and/or students requiring high ability extensions, parents' and/or organizations' capacity to pay registration and School fees, and the Government of India’s regulations.

2. Determining eligibility for admission in compliance with Indian Government directives.

3. Admitting students to the School on a priority basis according to Board policy.

4. Enforcing age requirements for School enrollment as defined in Board policy.

5. Developing procedures for late admissions and/or early withdrawals as defined in Board policy.

6. In addition to the admissions process, establishing procedures for testing and placing students who require English as an Additional Language (EAL) interventions.

7. Developing criteria and procedures for addressing grade promotion. The School does not follow a practice of automatically accelerating students in cases of high achievement.

8. Monitoring the school’s capacity to provide programming and interventions in alignment with individualized learning plans for students. The School reserves the right to withdraw an offer of enrolment or withhold re-enrolment based on its inability to continue delivering interventions in the least restrictive environment for a student.

9. Making regular reports on admissions to the Board.

The School reserves the right to limit enrollment for reasons defined in Board policy or governed by local law. Admission of Indian nationals will be determined first by criteria laid down by the Government of India’s Ministry of External Affairs (MEA), followed by other admission criteria of the School.

Final admission decisions rest with the Head of School. The Head of School will advise the Board on a regular basis of actual School enrollment, forecasted new enrollment, and the implementation of regulations that would, if circumstances dictate, increase or limit enrollment.

Cross References:

• 1.100 Philosophy, Mission Statement and Core Values

• 7.420 Academic Support Program

• 8.010 Student Admissions

• 8.020 Placement of Students

• 8.030 Age Requirements

• 8.040 English as an Additional Language Services

• 8.050 Student Acceleration and Advanced Placement

STUDENT ADMISSIONS PRIORITY

In order to provide ASB’s students with the highest quality educational program, the School may find it necessary to restrict admissions.

Decisions regarding student admissions will be made once a completed application is submitted (online application, required paperwork, and application fee) and on the basis of priorities. These priorities are:

• Priority 1 Continuing and re-enrolling students who were properly admitted during the previous school year(s) who inform ASB of their intent to re-enroll prior to invoices for the next school year being released.

• Priority 2 Siblings of continuing and re-enrolling students that have submitted a complete application prior to invoices for the next school year being released for an August enrollment and by October 1st for a January enrollment. If the application is submitted after these deadlines, standard priority will be assigned.

• Priority 3 Applicants who are dependents of the United States direct hire employees assigned to the United States Mission in India OR applicants whose parents are ASB Overseas Hired Employees.

• Priority 4 Applicants who are, and who have at least one parent or legal guardian who is, a citizen of the United States whose normal place of residence is not India (US expatriates).

• Priority 5 Applicants who are citizens of the United States whose normal place of residence is not and has not been India, and whose parents are not citizens of the United States.

• Priority 6 Applicants who are, and who have at least one parent or legal guardian who is, a citizen of third country nations (non-US and non-Indian citizens) whose normal place of residence is not India (non-US expatriates).

• Priority 7 Applicants who are citizens of third country nations (non-US and non-Indian citizens) whose normal place of residence is not and has not been India, and whose parents are not citizens of third country nations.

• Priority 8 Applicants who are citizens of the United States whose normal place of residence is India.

• Priority 9 Applicants who are citizens of third country nations whose normal place of residence is India.

• Priority 10 Applicants who are citizens of India and who meet the Ministry of External Affairs criteria, whose normal place of residence is not India.

• Priority 11 Applicants who are citizens of India and who meet the Ministry of External Affairs criteria, whose normal place of residence is India.

Additional Consideration for Sibling Admissions

Siblings of newly accepted students may be given priority. Once the priority has been established for siblings of returning students (within the timeframe outlined above), siblings of newly accepted applicants may then be given priority for enrollment.

Administration of sibling admissions will be subject to the discretion of the Head of School.

Indian National Admissions

By regulation of the Government of India, and applicants who hold Indian Citizenship are eligible for admission to ASB if they meet the Ministry of External Affairs criteria.

The MEA list three criteria that must be met before consideration can be given to the admission of Indian nationals:

• The student should have come from an American/International system of education and has to return to the American/international system of education; AND

• The parents of the student are likely to stay in India for a period of only two or three years; AND

• The student is in a critical stage of education and studying at ASB is important for the student’s education.

Application & Placement Timelines

Applications for the current school year will be considered throughout the school year.

Applications for the following school year will be considered beginning October 15th of the current school year.

Wait Pool Administration

• If a waiting pool exists at any grade level on or about September 1st of any school year and the Head of School anticipates positions will become available or is considering exceeding the class size limit, the following procedure will be followed:

• All students accepted and scheduled for admission between September 15th and January 30th will be categorized by priority admission status.

• A number of reasonable available seats will be determined based on students leaving, slight over class size limits, and additional support provided to the teacher.

• The Head of Admission will prepare a list of all students in order of priority position and the date the child is to arrive.

• Communication will be sent to any families of eligible students who are not likely to be admitted, and they will remain in the wait pool for future vacancies.

• Refunds will be issued in accordance with the School refund policy.

The Head of School may develop additional admission regulations as necessary to appropriately manage administration of the application process and wait pool.

Cross References:

• 6.000 Personnel Definitions

• 8.000 Student Enrollment and Admissions Criteria

• 8.020 Placement of Students

PLACEMENT OF STUDENTS

The Principal will make decisions regarding grade placement and is responsible for informing parents of the reason for placement within the standard observable period outlined below. Parents may appeal to the Head of School, whose decision is final. Grade placement will be based on a number of factors, including the age of the student, previous school records, the student's abilities, and needs and the system of education from which the student is coming.

All grade placements will be considered provisional until student records have been received and evaluated.

Students transferring from schools without U.S. accreditation and/or those that do not follow an American-based program and/or whose school calendar varies from that of ASB, may be initially placed on the basis of age until their proper grade level can be determined through testing and evaluation.

The School will observe each newly enrolled and placed student closely for at least six weeks to determine whether they have been appropriately placed. If a teacher feels the grade or class placement is not appropriate, the teacher may request that the Principal review the case for possible reassignment.

In some cases, after the initial period of observation, the Principal may recommend a change in grade placement. Such change will take into consideration recommendations from the assigned teacher and staff directly involved with the student's education. The School will notify the parents and discuss the reasons for the recommendation. As in the case of initial placement, however, the School reserves the right to change a placement if it believes it is warranted.

Cross References:

• 1.100 Philosophy, Mission Statement and Core Values

• 7.050 Curriculum Beliefs, Design, Development and Evaluation

• 7.060 - Organization for Instruction

• 8.000 Student Enrollment and Admissions Criteria

• 8.010 - Student Admissions

• 8.050 Student Acceleration and Advanced Placement

• 8.300 Student Codes of Conduct

AGE REQUIREMENTS

The Head of School will use the following guidelines as minimum age requirements for School enrollment:

*Note: A child must meet the minimum age requirement on or before the date indicated above for the School year in which the child is to be enrolled.

To enter the the Pre-Kindergarten Program, a child must not only meet the minimum age requirement above but also be toilet trained.

The Principal will decide all exceptions to the age guidelines above, based on a recommendation from the Admissions committee. In all cases, the final decision regarding admission and placement rests with the Head of School.

The criteria for enrollment into all other grades will be based not only on age, but also on School records, academic achievement, and sequential studies in an American-based curriculum school, as defined further in Board policy.

Cross References:

• 1.100 Philosophy, Mission Statement and Core Values

• 7.050 Curriculum Beliefs, Design, Development and Evaluation

• 7.060 - Organization for Instruction

• 8.000 Student Enrollment and Admissions Criteria

• 8.010 - Student Admissions

• 8.020 Placement of Students

ENGLISH AS AN ADDITIONAL LANGUAGE SERVICES

The school will offer English as an Additional Language (EAL) services to help students acquire and refine the English language skills necessary for full participation in the regular academic program as quickly as possible.

EAL services will be available to all students requiring English language support. EAL need, placement, and duration will be determined by various assessments administered by School Employees. Final admission of EAL students may necessitate a longer evaluation period to facilitate testing and proper placement.

The School may place a cap on the number of students admitted who require EAL assistance. Admission to grade-level classes for students in beginning EAL may be postponed until the number of the students in those classrooms remains at or below the maximum number permitted.

EAL students may receive services for up to four years. Students who cannot function satisfactorily in the regular classroom after that time may be put on academic probation, required to obtain additional tutoring, or asked to withdraw from the school. High School students in EAL may require longer enrolment than is normally required to meet school graduation requirements.

It is expected that EAL students will stay in the program for up to four years. Students who cannot function satisfactorily in the regular classroom after that time may be put on academic probation, required to obtain additional tutoring or asked to withdraw from the school. High School students in EAL may require longer enrolment than is normally required to meet school graduation requirements.

Cross References:

• 1.100 Philosophy, Mission Statement and Core Values

• 7.080 Class Size Guidelines

• 7.400 Individualized Learning Services (ILS) Program

• 7.410 English as an Additional Language (EAL) program

• 8.000 Student Enrollment and Admissions Criteria

• 8.020 Placement of Students

STUDENT ACCELERATION AND ADVANCED PLACEMENT

Student acceleration and advanced placement decisions require clear indications that the child is emotionally, socially, cognitively, and physically ready.

A request for grade promotion may be initiated by the School or by the child’s parents. The school’s staff and faculty will collect relevant data regarding the student which will be used to make an informed decision by the Principal. The Head of School or their designee holds final authority on placement decisions.

Cross References:

• 1.100 Philosophy, Mission Statement and Core Values

• 7.050 Curriculum Beliefs, Design, Development and Evaluation

• 7.060 - Organization for Instruction

• 8.000 Student Enrollment and Admissions Criteria

• 8.020 Placement of Students

LEARNING SUPPORT

ASB is an inclusive school that provides its full range of programs and support services to all its students, including neurodivergent individuals.

ASB will respond to the needs of learners in the least restrictive environment possible. The total number of students admitted to the school who require learning support will not exceed the capacity of the School to serve these students. The ILS staff will make recommendations to Principals and the Head of School regarding staffing and other resources as it pertains to the number of students who can be served.

STUDENT RIGHTS AND RESPONSIBILITIES

Students have rights that should be recognized and respected, and every right carries with it certain duties or responsibilities.

The Head of School will ensure that Students are informed of their rights and responsibilities and the standards of behavior expected of them. The Divisional Codes of Conduct and the School’s Core Values will be published in the School Handbooks, on the School website and highlighted in periodic communications.

Students’ rights, responsibilities and expectations must be clearly articulated. Students must take responsibility for their actions and thus safeguard their rights.

Cross References:

• 7.250 Student Academic Records

• 8.100 - Fair and Responsible Educational Opportunities

• 8.130 Student Concerns, Complaints and Grievances

• 8.140 Student Rights to Due Process

• 8.200 Student Code of Conduct

• 8.300 - Student Self-Regulation

• 8.330 Student Suspension and/or Expulsion

CONFIDENTIALITY

Confidentiality pertains to all relationships within the School, but it is particularly important in guidance or counseling situations, whether formal or informal. The School will promote environments, both in person and online, in which students can talk through their concerns without fear of disclosure. Therefore, School counselors and all Staff have the responsibility to respect the right of privacy, as outlined below, of those with whom they enter into a relationship.

The School will use the following parameters in establishing guidelines for counselors and all Staff:

1. The dignity and personal rights of each student and Staff member will be respected and protected at all times;

2. Members of Staff should not offer students or their parents blanket or unconditional confidentiality;

3. Any information relating to the safety or welfare of the student or of others must be shared as soon as possible with a counselor and Principal.

4. The Principal will always be informed about a counselor’s formal and informal caseload and act as a thought partner around the dissemination of information;

5. Confidential material - such as psychological testing, psychiatric evaluations, and social case history - will not be transferred to another school without the permission of parents;

6. Issues related to student safeguarding, for example a potential for self-harm, can be transferred to another school;

7. The Head of School will be informed as appropriate.

Cross References:

• 6.400 Employee Code of Conduct

• 7.250 Student Academic Records

• 8.100 - Fair and Responsible Educational Opportunities

• 8.110 Student Rights and Responsibilities

• 8.440 Student Safeguarding Policy

STUDENT CONCERNS, COMPLAINTS AND GRIEVANCES

All students will have access to an orderly procedure and process for expressing their concerns. The Board encourages students to use the communication channels of their elected student representatives, teachers, counselors, or Principal, to seek answers and/or resolve individual or group conflicts.

Complaints and grievances can and should be settled at the level where they arise: between students, or between a student and Teacher or other School Staff. School personnel will take student questions or complaints seriously and deal with them in a courteous and prompt manner. Should a student or group of students feel that their issue has not been properly resolved, they may request a meeting with the Principal for further discussion and consideration. If the student is still not satisfied following their meeting with the Principal, they may address the issue with the Head of School. The Head of School’s decision will be final.

Cross References:

• 8.110 Student Rights and Responsibilities

• 8.140 Student Rights to Due Process

• 9.120 - Trust member comments, complaints and grievances

STUDENT RIGHTS TO DUE PROCESS

The Board upholds each student’s right to due process in the event of violations of Board policies or School regulations.

Board Policy states that students will be informed of the School’s Code of Conduct and the consequences of misconduct. Any student being disciplined for acts of misconduct committed at School or during School-related activities will be accorded due process. The School is obligated to explain to students what the rules are, what rule has been violated, and to give students the opportunity to present their version of the facts. Students are responsible for accepting the consequences of their misconduct.

The School Leadership and Faculty will make every effort to follow this procedure in cooperation with the student and their parents. However, in some cases, the student and/or parents may disagree with the disciplinary actions taken by the School. In such cases, they will have the right to appeal and will follow the grievance process outlined in Board policy.

Cross References:

• 8.110 Student Rights and Responsibilities

• 8.130 Student Concerns, Complaints and Grievances

• 8.200 Student Code of Conduct

• 8.300 Student Codes of Conduct

• 9.120 - Trust member comments, complaints and grievances

STUDENT INVOLVEMENT IN DECISION-MAKING

The Board and school administration will consider student opinions as it determines policies that affect student programs, activities, rights, and responsibilities. However, the authority to govern the School will remain with the Board, in accordance with the By-Laws and Board policy.

Cross References: American School of Bombay Trust Deed and By-Laws

• 1.100 Philosophy, Mission Statement and Core Values

• 7.050 Curriculum Beliefs, Design, Development and Evaluation

• 8.500 Student Organizations, Clubs and Government

Policy: 8.200

Section: SECTION 8: STUDENTS

Student Code of Conduct

STUDENT CODE OF CONDUCT

All students are required to be familiar with the School’s policies and procedures relating to student conduct, collectively referred to as the Student Code of Conduct.

The Student Code of Conduct will be published in the School handbooks and periodically communicated to both new and returning students. Students or parents may not claim lack of awareness as an excuse for violating the Student Code of Conduct.

In cases of the violation of the Student Code of Conduct, the decision of the Head of School will be final.

Cross References:8.110 - Student Rights and Responsibilities 8.210 - School and Class Attendance 8.215 - Students Leaving School Grounds 8.220 - Academic Integrity 8.225 - Use of Information Technology 8.230 - Student Dress 8.240 - Public Behavior 8.245 - Safeguarding - Harassment, Bullying and Discrimination 8.250-R - Enrollment Contract 8.255 - Tobacco, Alcohol, and Drug Use 8.260 - Vandalism/Damage to Property

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.210

Section: SECTION 8: STUDENTS

School and Class Attendance

SCHOOL AND CLASS ATTENDANCE

Students are expected to be in attendance every school day and to be on time for all class activities.

The Head of School is responsible for establishing, communicating, and monitoring procedures encompassing all aspects of School and class attendance.

The procedures will include clear definitions, protocols for absence requests and maintaining attendance records, and consequences for poor attendance. These will be documented in the School handbooks and reviewed annually. The Head of School or their designee will counsel parents and students to solve poor attendance patterns. If poor attendance persists, it may be necessary to have the student repeat the School year, or to request that the parent withdraw the student from School.

Cross References:8.200 - Student Code of Conduct 8.215 - Students Leaving School Grounds 8.300 - Student Self-Regulation 8.340 - Student Withdrawal from School

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.215

Section: SECTION 8: STUDENTS

Students Leaving School Grounds

STUDENTS LEAVING SCHOOL GROUNDS

ASB is a closed campus and no student is permitted to leave school grounds before the end of the regular school day without authorization from their parent or guardian. All student activities sponsored by the School or held on school premises will have a defined start and end time. Such times will be made known to the parents, students, and other participants, who will be expected to leave the campus immediately upon completion of the activity.

The Head of School will develop procedures for addressing situations when a student must depart early from school or leave school grounds during the school day. Students should understand that violation of this policy will result in disciplinary action.

Cross References:8.200 - Student Code of Conduct 8.210 - School and Class Attendance

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.220

Section: SECTION 8: STUDENTS

Academic Integrity

ACADEMIC INTEGRITY

The Student Code of Conduct will clearly articulate the School’s commitment to academic integrity. The School handbooks will articulate procedures for disciplinary actions in instances of academic dishonesty. Disciplinary actions may include probation, suspension, or expulsion.

Professional staff are authorized to counsel students and to take steps necessary to maintain a productive learning environment for all students, in accordance with Board policy and School regulations

Cross References:8.110 - Student Rights and Responsibilities 8.200 - Student Code of Conduct 8.300 - Student Self-Regulation 8.310 - Disciplinary Probation 8.320 - Academic Probation 8.330 - Student Suspension and/or Expulsion

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.230

Section: SECTION 8: STUDENTS

Student Clothing Guidelines

STUDENT CLOTHING GUIDELINES

The Head of School is responsible for developing and enforcing a non-discriminatory School clothing guidelines . The clothing guidelines will appear on the portal, in School handbooks and elsewhere as determined appropriate by the Head of School. Students are required to dress in accordance with the ASB clothing guidelines while at School or at School-sponsored activities and to adhere to standards of cleanliness compatible with a good School environment.

On matters of clothing, the Principal’s decision will be final. A Principal may request a student to return home for the purpose of changing into appropriate attire. Repeat violations of the School’s clothing guidelines may require further consequences. The decision of the Head of School will be final in all cases.

Cross References:8.110 - Student Rights and Responsibilities 8.200 - Student Code of Conduct 8.300 - Student Self-Regulation 8.310 - Disciplinary Probation 8.330 - Student Suspension and/or Expulsion

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.245

Section: SECTION 8: STUDENTS

Safeguarding - Harassment, Bullying and Discrimination

SAFEGUARDING - HARASSMENT, BULLYING AND DISCRIMINATION

ASB is committed to providing a safe and supportive School environment. Members of the School community are expected to treat each other with respect. Everyone is expected to be responsible for their behavior, to exercise self-discipline, and to refrain from actions which interfere with others’ right to learn or work, or endanger the health or well-being of others. Harassment, bullying, and/or discrimination are not tolerated at ASB. These behaviors will be addressed seriously to ensure the safety and well-being of students, Staff, and community members.

Harassment, bullying (including cyber-bullying), intimidation, and/or discrimination are threatening or intimidating actions and behaviors that create (or are likely to create) a hostile environment by interfering with another student’s education or with their physical or psychological well-being. These behaviors demean, belittle, and humiliate and may be a one-time occurrence or repetitive action. An ASB community member who witnesses the above actions within the community is required to report the incident to a trusted adult, such as a counselor, Teacher, or Administrative Staff.

Every Employee, student, parent, and visitor must be treated fairly in an environment free of harassment. Harassment of an Employee, student, parent, or visitor constitutes a disciplinary infraction subject to penalties up to and including, without limitation, discharge, expulsion and/or such other necessary disciplinary measures as may be deemed fit by the Head of School. When one believes that they are being harassed, they have the right to - without fear of repercussion - file a grievance in accordance with Board Policy and procedures.

Harassment is defined as improper, objectionable and/or offensive conduct directed at another member of the community. It is unwelcome and includes without limitation, objectionable conduct and/or comments on a one-time or repeated basis and demeans, belittles, or causes humiliation or embarrassment to a person. This includes (but is not limited to) harassment based on race, caste, national origin, ethnicity, marital status, sex, sexual orientation, religion, age, appearance, or disability.

Sexual harassment is a form of harassment that is any unwelcome conduct, comment, gesture, or contact of a sexual nature, whether on a one-time basis or in a continuous series of incidents. Some examples of this behavior include, but are not limited to:

• Calling out obscene names

• Sharing written or graphic material, including graffiti, photographs, texts, drawings, or videos containing comments or stereotypes that are circulated in physical copy or electronically

• Telling vulgar stories or jokes near someone in the School environment or on School business

• Making derogatory or vulgar gestures.

• Encroaching personal space, which may include unwelcome hugging, grabbing, pinching or touching someone’s private body parts

• Stalking

• Physical contact or advances

• Any other unwelcome physical, verbal, or non-verbal conduct of a sexual nature

The victim and perpetrator of sexual harassment can be of any sexual orientation.

Bullying is described as an unwanted, aggressive behavior that involves a real or perceived power imbalance. Bullying demeans, belittles, humiliates or frightens another person. The action can be a one-time incident, or repeated over time. Bullying can occur before or after School hours, on or off School premises (School bus, School trips, etc.), or online. It includes behaviors such as teasing, name-calling, threats, social isolation, unwanted physical contact or violence, or cyber-bullying.

Abuse of authority or intimidation, is a form of bullying and occurs when an individual improperly uses the power and authority inherent in their position to endanger a student’s learning and well-being, undermine performance, or in any way interfere with or influence the educational career of a student. It includes intimidation, threats, blackmail, and/or coercion.

Discrimination occurs when one is treated differently, separately, or has any action directly affecting them taken based on race, religion, caste, national origin or ethnicity, marital status, sex, sexual orientation, physical appearance, or disability.

A student who feels that they are being harassed, bullied, and/or discriminated against, or an adult advocate who witnesses such behaviors should seek help from a trusted adult, such as a counselor, Teacher, or Administrative Staff. If the student feels that their grievance has not been satisfactorily resolved, they can request a meeting with a trusted adult, the Principal, or the Head of School.

A violation of this policy may result in the suspension or expulsion of the perpetrator.

The Head of School will ensure that the School has in place a comprehensive program including education for students in how to seek help in dealing with harassment, bullying, and/or discrimination and guidelines for Staff in responding to such incidents. The Head of School or their designee will also clearly communicate the meaning of harassment, bullying, and discrimination to help students understand the terms and what is and is not acceptable behavior. These terms and procedures will be clearly documented in the School Handbooks and communicated periodically to community members.

The School will comply with all applicable Indian laws, regulations, and judicial orders.

Cross References:6.241 - Background Checks for Child Safeguarding 6.420 - Safeguarding - Harassment, Bullying, and Discrimination at Work 8.110 - Student Rights and Responsibilities 8.200 - Student Code of Conduct 8.300 - Student Self-Regulation 8.440 - Student Safeguarding Policy

Adoption Date: January 24, 2005 Last Revised: May 24, 2025

Policy: 8.255

Section: SECTION 8: STUDENTS

Tobacco, Alcohol, and Drug Use

TOBACCO, ALCOHOL, AND DRUG USE

The possession, use, sale, or distribution of tobacco (including electronic cigarettes), alcohol, or drugs (other than those legally prescribed by a licensed physician) by students on School property, on School-provided transportation, at School- sponsored or chaperoned functions is prohibited.

The Board policy and associated regulations will be shared with all parents at least once each year.

The Head of School will develop a formal and comprehensive School-wide instructional program, as part of the School’s overall health education program, that provides salient information about the health and legal consequences of tobacco (including electronic cigarettes), alcohol, and drug use in any environment.

The following substances are strictly prohibited on School property, on School-provided transportation, and at School- sponsored or chaperoned activities:

1. Any alcoholic beverage.

1. Tobacco (including electronic cigarettes)

1. Any non-medically prescribed controlled substance, dangerous drug, or chemical substance as defined by either United States or local law, including but not limited to marijuana, any narcotic drug, hallucinogen, stimulant, depressant, amphetamine, or barbiturate.

2. Any pharmaceutical without written permission of parents/guardians and appropriate documentation.

The possession, use, transmittal, sale or attempted sale of prohibited substances, anything represented to be a prohibited substance, or paraphernalia related to prohibited substances is prohibited under this policy.

"Use" by definition is when a student has voluntarily introduced, by any means, into their body a prohibited substance detectable by the student's physical appearance, behavior, breath, speech, or chemical analysis. "Under the influence" is defined as not having the normal use of mental or physical faculties due to the use of a drug. The student need not be legally (by local or United States laws) intoxicated to be considered in violation of this policy.

The Board authorizes the Head of School to require drug testing as they deem necessary. Should the Head of School choose to implement a random testing process, they are required to inform the Board of the reason and the process. The Head of School will also inform parents/guardians and students that the random testing process has been initiated

Any violation of this policy is an extremely serious matter and will result in immediate suspension while consideration is given as to whether or not the student’s enrollment will be continued and if so, under what conditions.

The Head of School will ensure that the enforcement of this policy is both active and consistent and in compliance with Indian Law.

Cross References:8.110 - Student Rights and Responsibilities 8.130 - Student Concerns, Complaints and Grievances 8.200 - Student Code of Conduct 8.300 - Student Self-Regulation 8.330 - Student Suspension and/or Expulsion 8.400 - Student Welfare and Safety

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.260

Section: SECTION 8: STUDENTS

Vandalism/Damage to Property

VANDALISM/DAMAGE TO PROPERTY

Any intentional damage to or destruction of School property is prohibited. This includes, but is not limited to, School facilities, equipment, supplies, and textbooks, whether owned or under the custody of the School.

Willful misuse or vandalism, including pranks, resulting in damage to or destruction of School property or personal property on School premises is a serious violation of School rules and is subject to disciplinary action in accordance with Board policy. Any and all costs of repair, restoration, or replacement of the damaged/destroyed property will be the responsibility of the student.

The Head of School is responsible for developing procedures in support of this policy as well as the consequences of failing to follow it. These procedures will be clearly documented in the School handbooks and communicated periodically to all students.

Cross References:8.110 - Student Rights and Responsibilities 8.200 - Student Code of Conduct 8.300 - Student Self-Regulation

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.265

Section: SECTION 8: STUDENTS

Theft

THEFT

Theft of School or personal property by any member of the community will not be tolerated.

The Head of School is responsible for educating students on the importance of taking care of their personal belongings and respecting the personal property of others, including disciplinary actions that may result if they violate this policy and associated regulations.

Cross References:8.110 - Student Rights and Responsibilities 8.200 - Student Code of Conduct 8.300 - Student Self-Regulation

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.270

Section: SECTION 8: STUDENTS

Dangerous Weapons and Explosive Devices

DANGEROUS WEAPONS AND EXPLOSIVE DEVICES

Possession and/or use of a dangerous weapon or explosive device by a student is not permitted on the School premises or at any School-sponsored or School-related activity, function, or event.

The definition of a dangerous weapon is any object that is inherently dangerous or carried for the purpose of inflicting injury on another person. This policy extends to the possession of pocket knives or fireworks and other explosive items, the use of weapons or toys in a threatening manner and the threat, real or otherwise, of a bomb.

The Head of School or their designee may conduct searches of persons, possessions (including electronic devices), and lockers upon reasonable suspicion of such possession to ensure the safety of all students and Staff. Violation of this policy will lead to immediate disciplinary action, in accordance with Board policy.

The Head of School is responsible for developing regulations that clearly define this policy and the consequences of violation. These procedures will be clearly documented in the School handbooks and communicated periodically to all students.

Cross References:5.100 - Safety and Security Planning 5.140 - Threats against the school 8.110 - Student Rights and Responsibilities 8.200 - Student Code of Conduct 8.300 - Student Self-Regulation

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.285

Section: SECTION 8: STUDENTS

Student Operated Vehicles

STUDENT OPERATED VEHICLES/TOYS

Students are prohibited from driving to or from School or any School-related activities or events. This policy includes, but is not limited to, the driving of or riding in/on student-operated motorized vehicles, including automobiles, motorcycles, and motor scooters. This policy also holds regardless of a student’s age or whether the student holds a valid driver’s license issued in India or another country.

Cross References:5.020 - Use of School Facilities 8.110 - Student Rights and Responsibilities 8.200 - Student Code of Conduct 8.300 - Student Self-Regulation 9.200 - School Community Center

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.300

Section: SECTION 8: STUDENTS

Student Codes of Conduct

STUDENT CODES OF CONDUCT

The Head of School and divisional principals will be responsible for establishing Student Codes of Conduct that specify the consequences for inappropriate behavior. These will be published in the School Handbooks and on the portal, and any changes will be communicated in a timely manner to all members of the School community.

Professional staff are authorized to counsel students and take the necessary steps to maintain a productive learning environment for all students, in accordance with Board policy and School regulations.

Cross References:8.110 - Student Rights and Responsibilities 8.130 - Student Concerns, Complaints and Grievances 8.200 - Student Code of Conduct 8.310 - Disciplinary Probation 8.320 - Academic Probation 8.330 - Student Suspension and/or Expulsion

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.310

Section: SECTION 8: STUDENTS

Disciplinary Probation

DISCIPLINARY PROBATION

A student may be placed on disciplinary probation when their behavior has seriously violated the Student Codes of Conduct or when violations persist in spite of counseling and/or warning of the student and parents/guardians concerned. Principals will inform the Head of School when a student is placed on disciplinary probation.

In all cases where a student is placed on disciplinary probation, the student and parents/guardians must be informed in writing regarding the reason for the probation and the terms of that probation. When the Principal believes it is necessary and appropriate, the student and/or parents/guardians may be required to attend counseling.

All instances of disciplinary probation must include reference to the consequences of any further violation of Student Codes of Conduct. This must be shared in writing with concerned student and parents/guardians.

Cross References:8.110 - Student Rights and Responsibilities 8.130 - Student Concerns, Complaints and Grievances 8.140 - Student Rights to Due Process 8.200 - Student Code of Conduct 8.300 - Student Self-Regulation 8.340 - Student Withdrawal from School

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.320

Section: SECTION 8: STUDENTS

Academic Probation

ACADEMIC PROBATION

The Head of School is responsible for establishing rules and regulations governing academic probation.

Academic probation may be initiated when a student is functioning at or near failing levels in a course or courses such that there is a possibility that the student will not meet course requirements for progression to the next grade level and/or course and credit requirements for graduation. Academic probation can be applied by the Principal after consultation with the student, their Teachers, and their parents/guardians.

In any situation in which a student’s enrollment may be discontinued as a result of not meeting the terms of the probation, the Principal will make a recommendation to the Head of School, whose decision will be final. The Head of School will report any students whose enrollment has been discontinued by the School at the next Board meeting.

Cross References:7.200 - Student Achievement, Progress Reports and Parent Conferences 7.240 - Promotion, Grade Retention and Termination of Enrolment 8.110 - Student Rights and Responsibilities 8.130 - Student Concerns, Complaints and Grievances 8.340 - Student Withdrawal from School

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.330

Section: SECTION 8: STUDENTS

Student Suspension and/or Expulsion

STUDENT SUSPENSION AND/OR EXPULSION

The Head of School is responsible for establishing rules and regulations governing student suspension and expulsion. The School will attempt to resolve student disciplinary problems through counseling or in-school disciplinary measures. The Head of School is authorized to take further disciplinary actions, including suspension and expulsion, when it is in the best interests of the School or other students.

Suspension:

Suspension: Temporary removal of a student from classes and/or from the School.

• The Head of School, or designee, may suspend a student for up to five (5) School days.

• For suspensions exceeding five days, the Head of School must provide written notice to the Board, parents/guardians, and student.

• During suspension, a student is expected to make up missed assignments but may not participate in after-school activities or sports.

Expulsion:

Expulsion: Permanent removal of a student from the School. Expulsion will be considered as a last resort in cases of serious violations or where the student's continued participation would pose a threat to others.

• Immediate expulsion may occur for:

  • A first violation of any of the School policies is deemed of sufficient magnitude

  • Where there is a clear threat of legal action by the government

  • Where there is a clear threat to life and/or safety of the student or others

  • Repeated violations of specific policies (e.g., bullying, substance abuse)

• The Head of School's decision to expel is final.

• The Head of School will prepare a written report for the Board, Student, and parents/guardians.

• No refund of tuition or fees will be provided in cases of expulsion.

• Re-enrollment after expulsion may be considered in subsequent school years, subject to agreed-upon remedial measures.

Cross References:2.305 - Executive Sessions of the Board of Trustees 8.110 - Student Rights and Responsibilities 8.130 - Student Concerns, Complaints and Grievances 8.140 - Student Rights to Due Process 8.200 - Student Code of Conduct 8.255 - Tobacco, Alcohol, and Drug Use 8.300 - Student Self-Regulation 8.310 - Disciplinary Probation 8.340 - Student Withdrawal from School

Adoption Date: January 24, 2005 Last Revised: December 10, 2024

Policy: 8.400

Section: SECTION 8: STUDENTS

Student Welfare and Safety

STUDENT WELFARE AND SAFETY

The Head of School will strive to ensure the welfare and safety of students on all School property, School-provided transportation, and at School-sponsored events and trips. They will develop pertinent safety regulations for all situations where student safety requires supervision and protection by the School.

This will include, but is not limited to, the following:

1. Maintaining a safe School environment;

2. Observing safe practices on the part of School Personnel and students, particularly in those areas of instruction or extracurricular activities that offer special hazards;

3. Offering safety education for students germane to particular subjects, such as laboratory courses in science, health, and physical education;

4. Providing for prompt and competent first-aid care in cases of accident or sudden illness;

5. Providing adequate supervision of playgrounds when used by students during School hours;

6. Offering safety awareness courses to students, including protection from strangers, what is and is not appropriate behaviour from others, etc;

7. Regulating safe arrival and dismissal of students.

Cross References:5.160 - Health and Safety 8.255 - Tobacco, Alcohol, and Drug Use 8.410 - Sudden Illness and Injury

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.410

Section: SECTION 8: STUDENTS

Sudden Illness and Injury

SUDDEN ILLNESS AND INJURY

The School will be responsible for caring for students in case of sudden illness or injury on School property, on School-provided transportation, and at School-sponsored events and trips.

At the start of each School year, the Head of School will ensure that parents complete and sign an emergency medical form authorizing the School to act on the child’s behalf in the event of an emergency, until the child is placed in the care of their parent or legal guardian. For minor injuries, first aid will be administered by the School Nurse/Doctor or in their absence, another trained School Employee.

In the event of serious injury or illness, the School’s first priority will be to obtain the necessary medical treatment for the student. The School’s emergency procedure will be to place the student in the care of their parents/guardian and/or qualified medical personnel as soon as possible. The parent/guardian will be contacted as soon as possible and the instructions on the student’s emergency consent form followed. If parents/guardian cannot be reached, then the Head of School or their designee will assume whatever responsibility is necessary, including transport to appropriate medical facilities, hospitalization, and administration of medical care. The School’s obligation will continue until the ill or injured person has been placed in the care of the parent/guardian.

No treatment of injury or illness except basic first aid will be administered by the School. First aid is that immediate help given by the best-qualified person on hand in case of injury or sudden illness. Any School Employee who in good faith provides emergency care or assistance will not be held liable by the School for acts or omissions.

Administering medications will only be done by a qualified nurse or other trained School Employee, as authorized by the Head of School. Any medication must be accompanied by a written doctor’s prescription as well as written permission from a student’s parents. No Employee except a qualified healthcare professional (or, in their absence, a trained School Employee) will administer a drug or prescription drug to a student by any means other than ingestion. In addition, once every two years, all School staff will receive training in a certified Basic First Aid Course.

The Head of School is responsible for defining and communicating procedures for administering medications, ensuring medical supplies are present at all off-site School-sponsored activities, and detailing steps to be taken in the event of serious injury or illness including doctors and/or hospitals used. These procedures will be well documented and posted in key School locations.

Cross References:5.160 - Health and Safety 8.400 - Student Welfare and Safety

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.420

Section: SECTION 8: STUDENTS

Communicable/Infectious Diseases and Conditions

COMMUNICABLE/INFECTIOUS DISEASES AND CONDITIONS

Students with a communicable or infectious disease or condition will not be permitted to attend classes until they are no longer infectious as determined by School procedure. The School nurse has the authority to remove from classes, any student they believe to have a communicable or infectious condition.

Commonly accepted medical criteria and/or School procedure will be used to determine whether and when a student with a communicable, contagious, and/or infectious disease or condition is permitted to return to classes.

Records of a student who has a communicable or infectious disease will be kept confidential and the name of the student will not be revealed publicly.

Alerts to protect the health of the school community will be given, as appropriate, while maintaining confidentiality for the individual.

Cross References:5.160 - Health and Safety 6.615 COMMUNICABLE/INFECTIOUS DISEASES AND CONDITIONS (EMPLOYEES) 8.400 - Student Welfare and Safety 8.410 - Sudden Illness and Injury

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.440

Section: SECTION 8: STUDENTS

Student Safeguarding Policy

STUDENT SAFEGUARDING POLICY

ASB is committed to providing a safe environment for its students. All members of the community will ensure the safety and well-being of every student.

Child abuse is a violation of a child’s human rights and is an obstacle to a child’s education and/or their physical, emotional, and spiritual development. ASB endorses the UN Convention on the Rights of the Child, of which our host country, India, is a signatory.

The School relies on preventative practices to reduce risk, ensure child protection, and respond effectively to situations that are harmful to our students and our School community.

Definition of Child Abuse:

Child abuse is the physical or emotional maltreatment, sexual molestation, exploitation, or neglect of a child or children by an adult or another child.

Child Abuse Prevention:

ASB seeks to be a safe haven for students. To achieve this, ASB follows safe hiring practices that include background checks for all employees, independent contractors, and other adults at the discretion of the School. (Board Policy 6.240). In addition, ASB trains all Staff and personnel who directly or indirectly interact with students on the safety and well-being of children. All adults working/engaging with students without supervision are required to sign the Code of Conduct each year.

Response to suspected abuse:

All Staff and personnel who observe or interact with students over time are in a unique position to identify students who are in need of help and protection. Trained personnel can pick up on cues of possible abuse or neglect by observing students’ behavior at school, observing physical signs, or during routine interviews with parents. All personnel have a professional and ethical obligation to identify students who are or may be in need of help and protection, and they have an obligation to educate others in the ASB community about how to watch out for different types of physical and emotional neglect or abuse.

All ASB community members including, but not limited to: Employees, Independent Contractors, volunteers, student teachers, coaches, and Instructional Staff are required to report suspected incidences of child abuse whenever one has reasonable cause to believe that a student has suffered or is at significant risk of suffering abuse. It is important to note that the recognition of child abuse may be based on a cluster of indicators that form a picture of abuse rather than on the detection of one or two clues.

If a student in the ASB community is suspected of being abused by an ASB Employee, another adult on campus, or another student at ASB, the School will conduct a full investigation following a carefully designed course of due process as outlined in Employee handbooks and the crisis manual. The safety and well-being of the student will remain at the highest priority. In cases of suspected child abuse outside school, the School will take steps to ensure the student and family avail themselves of services needed to remedy any situation that constitutes child abuse.

Reporting and follow up of all suspected incidences of child abuse will proceed in accordance with procedures of the School and provisions of Indian law, including The Protection of Children from Sexual Offenses Act, 2012.

ASB publishes this policy annually in handbooks, communicates this policy annually to students and families, and provides training for all staff.

Cross References:6.241 - Background Checks for Child Safeguarding 6.420 - Safeguarding - Harassment, Bullying, and Discrimination at Work 8.245 - Safeguarding - Harassment, Bullying and Discrimination

Adoption Date: May 20, 2015 Last Revised: April 07, 2022

Policy: 8.500

Section: SECTION 8: STUDENTS

Student Organizations, Clubs and Government

STUDENT ORGANIZATIONS, CLUBS AND GOVERNMENT

Student councils and other School clubs must be authorized and operate under the direction and supervision of a designated faculty member or Principal-approved sponsor. All clubs and organizations will be aligned with the School’s Mission and Core Values. Student participation in any organization or club will be voluntary, and no student will be forced to join any group.

The Board forbids acts of hazing, or any other form of membership initiation that injures, frightens or degrades students or Employees of the School. The Board expressly prohibits the School’s Employees and those associated with School-sponsored groups from knowingly permitting such activities. Students guilty of hazing other students will face disciplinary action.

Cross References:8.110 - Student Rights and Responsibilities 8.245 - Safeguarding - Harassment, Bullying and Discrimination 8.510 - Student Activity Funds and Fund Raising 8.530 - Student Publications

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.510

Section: SECTION 8: STUDENTS

Student Activity Funds and Fundraising

STUDENT ACTIVITY FUNDS AND FUNDRAISING

The Principal will designate a faculty sponsor for each student organization who will be responsible for either maintaining the accounts of student funds or for supervising the accounts of the organization. The School’s Director of Business Affairs or their designee will monitor student funds, including sources, accounting, expenditures and provisions for safekeeping of funds.

Student organizations will be required to obtain approval for establishing a financial account or collecting funds. Student organization accounts will be audited annually by the School’s internal auditor, and unused funds will be carried over from year to year. Should the organization disband, membership at the time will recommend the allocation of remaining funds, with approval for disbursement required from the Principal.

Funds may not be solicited from students without prior approval of the Principal.

Cross References:8.500 - Student Organizations, Clubs and Government 8.520 - Student Performances and Exhibitions

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.520

Section: SECTION 8: STUDENTS

Student Performances and Exhibitions

STUDENT PERFORMANCES AND EXHIBITIONS

Teachers and students may, with prior approval of the Head of School and/or the Principal, present performances and exhibitions to which other students and the public are invited. When such performances and exhibitions are planned, the Board expects that the following guidelines are followed:

1. Performances and exhibitions should derive from the instructional program and be consistent with the School's Mission, Core Values and Board Policy.

2. Appropriate fees as approved by the Principal may be charged for attendance at designated performances to offset costs or raise funds for student activities.

3. Students must have prior authorization from the Principal before they can be released from classes to participate in any performance or exhibition.

4. Performances and/or rehearsals and exhibitions should, preferably be scheduled at times that will not interfere with other scheduled activities or classes within School.

5. Students will not be paid or receive any compensation for participating or performing when they represent the School.

Cross References:7.150 - Academic Freedom 8.500 - Student Organizations, Clubs and Government 8.510 - Student Activity Funds and Fund Raising

Adoption Date: January 24, 2005 Last Revised: October 15, 2024

Policy: 8.550

Section: SECTION 8: STUDENTS

Student Activities

STUDENT ACTIVITIES

Extra-curricular and co-curricular student activities, such as athletics, clubs and organizations, SAISA and ASIAC competitions, field trips, community service, and after-school activities, will be sponsored by the school to provide opportunities for students to explore areas of interest and develop skills. All student activities will reflect our Core Values and aid the School in accomplishing our Mission. The School will sponsor all student activities held on School grounds and any activities directly related to the School held off School grounds such as School picnics, field trips, or athletic events. The School may also participate in the sponsorship of community activities such as athletic leagues, scouts, community service, etc. All student activities will be supervised by a member of the School Staff, or another adult approved by the appropriate Principal. Unless approved by the appropriate Principal, students absent from School will not be eligible to participate in student activities on the day of absence.

Attendance at School-sponsored events or activities will be limited to students enrolled in the School unless prior approval is given by the Head of School. The Head of School will be responsible for developing appropriate guidelines and any needed regulations for student activities.

Cross References:1.100 - Philosophy, Mission Statement and Core Values 7.050 - Curriculum Beliefs, Design, Development and Evaluation 8.500 - Student Organizations, Clubs and Government

Adoption Date: January 24, 2005 Last Revised: October 15, 2024