Section: The Board of Trustees Title: Board of Trustees Status Policy: 2.000 Status: Active Adopted: March 13, 2007 Revised: May 20, 2023 BOARD OF TRUSTEES LEGAL STATUS The Trust Deed and By-Laws of the American School of Bombay Education Trust (ASBET) define the Board of Trustees as the governing body of the School. The Board of Trustees (the Board) exercises authority over the School in accordance with the Trust Deed, the By-Laws, and applicable laws. It determines policy, delegates executive, supervisory, and instructional authority to the Head of School and reviews the results achieved in alignment with the aims of the School’s strategic plan, Mission, and Core Values. Cross References: • 1.000 School Legal Status (https://board.asbindia.org/section1?questionId=4d5ddc6f-cca2-43a5-bae7-0ffa88becc2e) • 2.010 Powers and Duties of the Board (https://board.asbindia.org/section2?questionId=7da1c3dd-88db-410c-86c0-7a29039085ce) • 2.020 Trustee Authority and Liability(https://board.asbindia.org/section2?questionId=89ecf9e9-ef83-4ee7-87f9-a4ed7c323331) Legal References: • Trust Deed and By-laws of the Education Trust

Section: The Board of Trustees Title: Powers and Duties of the Board of Trustees Policy: 2.010 Status: Active Adopted: March 13, 2007 Revised: May 20, 2023 POWERS AND DUTIES OF THE BOARD OF TRUSTEES The Board of Trustees establishes and approves all policies, accreditations and affiliations, budgets of the School, and other matters deemed significant by the Board. The Board of Trustees delegates to the Head of School the responsibility for the day-to-day administration of the School, and the implementation of approved policies and programs. Specific Board of Trustees powers and duties include: Policy Making The Board of Trustees will establish, approve, and evaluate all policies governing the operation of the School and maintain such policies in the Board Policy Manual. Implementation and dissemination of policy is delegated to the Head of School. Election of Officers The Board of Trustees will elect its officers from its members. Appointment of the Head of School The Board of Trustees is responsible for hiring, developing, evaluating the performance of, and (when necessary) terminating the employment of the Head of School. Board Meetings The Board of Trustees will hold regular meetings in accordance with ASB Educational Trust By-Laws and such meetings maybe open to all parents and faculty. The Board of Trustees may hold meetings in closed working session when the Board deems that the business to be conducted is of a confidential nature. Working sessions will not be open to the ASB community, although the Board of Trustees may invite non-Board members to attend any meeting or portion of a meeting in an advisory capacity. Strategic Planning, Goal Setting, and Appraisal The Board of Trustees is responsible for the development and maintenance of a strategic plan defining the goals of the School and action plans for achieving such goals. The Board will seek active involvement from the administration, faculty, and ASB parents and students during the strategic planning process. With the guidance of the Head of School, and any expert advisors the Board wishes to consult, the Board of Trustees will establish both a yearly plan and a long-term plan (Including measurable results) for school financial management, development, and policy management. Financial Security and Legal Integrity The Board of Trustees has overall fiduciary responsibility for the School. In consultation with the Head of School, the Board of Trustees is responsible for approval and adoption of the annual expenditure budget, setting of tuition and other school fees, investment decisions, and decisions that secure revenue to support the budget, including money needed for capital replacement and emergency contingencies. In accordance with the By-Laws, the Board of Trustees will have an annual external audit made of the accounts. The Board of Trustees will develop a financial plan for the School in accordance with the Strategic Plan. This financial plan will be reviewed annually. School Facilities and Capital Equipment The Board of Trustees will ensure that facility needs, and the purchase and replacement of major capital equipment supports and enhances the educational program. Should any new facility additions/enhancements be needed, this committee will oversee a recommendation to the Board of Trustees for facilities enhancement, including a financially viable plan. Contracts and Services The Board of Trustees has the power to issue contracts for services and materials or to employ others to do so, the power to inspect or to employ consultants to inspect such services, and the power to veto acts of contractors and service providers or their work when such acts or work are deemed contrary to the legal rights or obligations of the community or are inconsistent with the established policies of the Board of Trustees, the Trust Deed or the By-Laws. Staffing and Compensation The Board of Trustees will delegate the tasks of recruiting, hiring, evaluating, promoting, and terminating of School staff to the Head of School. The Board of Trustees is responsible for reviewing and establishing policy governing staff salaries, terms and conditions of employment, fringe benefits, leave policies, and staff development. Implementation of these policies, however, is delegated to the Head of School. Teaching and Learning In consultation with the Head of School, the Board of Trustees will set general goals and adopt policies upon which instructional programs will be based. The Board of Trustees reserves the right to accept, modify, or reject the Head of School's recommendations on the scope and nature of the School’s educational offerings. Students The Board of Trustees will set policies that guide actions of the administration and other school staff with regards to students. Community Relations The Board of Trustees is responsible for ensuring that there are adequate and effective means of keeping ASB community members informed and for keeping itself informed about school concerns. The Board of Trustees is responsible for making a general report annually, at the April Annual General Meeting of the ASB Education Trust. This report will include the financial report for the school year and progress reports on strategic plans, long term development of the school and any other matters the Board determines appropriate for inclusion. Adjudication and Investigation Matters of Adjudication and Investigation will be addressed in accordance with other Board Policies including policy 6.430 and 8.130. In the event there is a conflict involving the Head of School, the matter may be brought to the Board of Trustees. (undefined) Other Board Activities Other Board activities include, but are not limited to, approving the annual school calendar, retaining legal counsel, selecting and approving the appointment of architects, school auditors, and other professional advisors, accepting or rejecting any gifts to the School, approving publicity materials, and developing a long range plan for public relations. Limitation of Power An individual Trustee has no legal authority except for those powers specifically granted in the By-Laws or within Board policy. The Board of Trustees has legal authority only as a convened body. Legal Reference • Trust Deed and Bylaws of the Education Trust Cross References • 1.300 - School Year and Calendar • 2.000 - Board of Trustees Legal Status(https://board.asbindia.org/allpolicies?questionId=e6d0e8ed-0856-41cc-a3fe-be382c66f377) • 2.300 - Regular Board Meeting(https://board.asbindia.org/section2?questionId=1f3e4590-29b0-4f22-8928-87980c5a7cd9) • 2.380 - Board Meeting Minutes(https://board.asbindia.org/section2?questionId=85892092-8f5c-422d-b75e-8833e343ccae) • 2.400 - Board Policy Development(https://board.asbindia.org/section2?questionId=8f2e7c55-c57b-4921-a3cd-022f749dbfa7) • 3.110 - Powers and Duties of the Head of School(https://board.asbindia.org/allpolicies?questionId=2428662a-4711-485e-81bb-6d21a4f6ade8) • 3.160 - Head of School's Performance Evaluation(https://board.asbindia.org/allpolicies?questionId=0e9a9199-42c8-4f63-81ba-ed2cd2c7425e) • 4.100 - Annual Operating Budget(https://board.asbindia.org/allpolicies?questionId=3de9a6f5-feb5-48f8-b092-efe125d5e16f) • 6.430 - Staff Grievances and Appeals(https://board.asbindia.org/allpolicies?questionId=c50ff2a0-fcbf-4ef9-9a41-db911f11151e)

Section: The Board of Trustees Title: Trustee Authority and Liability Policy: 2.020 Status: Active Adopted: March 13, 2007 Revised: May 20, 2023 TRUSTEE AUTHORITY AND LIABILITY In accordance with the Trust Deed and By-Laws of the American School of Bombay Education Trust (ASBET) and applicable law, the Board of Trustees serves as the governing body of the School. As such, the Board of Trustees exercises authority only as a collective group and only through action at a duly convened, official meeting. Except for those specific powers and duties granted to Board officers in the Trust Deed and By-Laws, or by specific designation by the Board of Trustees, individual Trustees have neither legal authority to make any commitments on behalf of the Board of Trustees or the School, nor may they act in word or deed on behalf of the Board of Trustees. Furthermore, any communication on behalf of the Board of Trustees from a Trustee (or any individual or group), to the staff, parents, or other organizations, requires prior approval of the Board of Trustees or the Board President. Trustees will refrain from commenting on matters still under deliberation by the Board. Trustees will be covered by a School-purchased liability insurance policy. Legal Reference • Trust Deed and By-laws of the Education Trust Cross References • 2.000 - Board of Trustees Legal Status(https://board.asbindia.org/allpolicies?questionId=e6d0e8ed-0856-41cc-a3fe-be382c66f377) • 2.010 - Powers and Duties of the Board of Trustees(https://board.asbindia.org/allpolicies?questionId=7da1c3dd-88db-410c-86c0-7a29039085ce) • 2.030 - Trustee Responsibilities(https://board.asbindia.org/allpolicies?questionId=b4b7adb3-15ce-4a34-85a3-671f0d814d37) • 2.050 - Trustee Conflict of Interest(https://board.asbindia.org/allpolicies?questionId=10f04986-6fa9-4bf1-b55a-4e1ba52bb951) • 5.320 - School Insurance Programs(https://board.asbindia.org/allpolicies?questionId=4e875445-a0c9-4fb4-b7da-48056d0f1df6)

Section: The Board of Trustees Title: Trustee Responsibilities Policy: 2.030 Status: Active Adopted: March 13, 2007 Revised: May 20, 2023 TRUSTEE RESPONSIBILITIES In addition to the specific powers and duties defined for the Board of Trustees, each Trustee is responsible to: • Be aware of and adhere to the National Association of Independent Schools (NAIS) Principles of Good Practice (PGP). • Assume an active role in carrying out the duties of the Board of Trustees as defined by the Trust Deed and By-Laws of the American School of Bombay and associated Board Policy; • Act at all times in a manner consistent with the Trust Deed, By-Laws and applicable Board Policy; • Commit adequate time and effort to the duties and powers of a Trustee to render effective and creditable service and attend all meetings of the Board of Trustees; • Make impartial decisions, keeping in mind the mission, and the long-term health of the School; • Publicly support Board of Trustees decisions, respect Board of Trustees confidentiality and recognize that the Board of Trustees operates as a unit; • Recognize that the management of the educational program and School operations is the responsibility of the Head of School and his/her staff; • Publicly support the School and its Head of School and demonstrate that support within the community through active promotion of the School and participation in its programs. • Maintain the confidentiality of privileged information, redirect community complaints, requests, or criticisms directly to the School. • Encourage active cooperation by parents, teachers and all organizations concerned with the welfare of the School. Legal Reference • Charter and By-Laws of the Association Cross References • 2.000 - Board of Trustees Legal Status(https://board.asbindia.org/allpolicies?questionId=e6d0e8ed-0856-41cc-a3fe-be382c66f377) • 2.010 - Powers and Duties of the Board of Trustees(https://board.asbindia.org/allpolicies?questionId=7da1c3dd-88db-410c-86c0-7a29039085ce)

Section: The Board of Trustees Title: Trustee Compensation and Expenses Policy: 2.040 Status: Active Adopted: March 13, 2007 Revised: May 20, 2023 TRUSTEE COMPENSATION AND EXPENSES Members of the Board of Trustees serve without compensation. When authorized to conduct business on behalf of the Board of Trustees, a Trustee may be reimbursed for actual expenses incurred. Requests for reimbursement must be submitted to the office of the Head of School and be supported by receipts as required by the School’s Business Office. Legal • Bylaws of the Education Trust Cross References • 2.000 - Board of Trustees Legal Status(https://board.asbindia.org/allpolicies?questionId=e6d0e8ed-0856-41cc-a3fe-be382c66f377) • 4.640 - Expense Reimbursement for School Employees and Others(https://board.asbindia.org/allpolicies?questionId=62252913-76e4-4bb8-b3e4-9550920cf8db)

Section: The Board of Trustees Title: Trustee Conflict of Interest Policy: 2.050 Status: Active Adopted: March 13, 2007 Revised: May 20, 2023 TRUSTEE CONFLICT OF INTEREST The Trustees of the American School of Bombay serve the constituencies of the School. They are expected to carry out their duties in a manner that inspires and ensures the confidence of all School constituents and the broader community. They must exercise the utmost good faith and integrity in all their dealings with and on behalf of the School and will comply with strict rules of honesty and fair dealing between themselves and the School. They must not engage in any conflict or appearance of conflict between their interests and the interests of the School. All Trustees must be above reproach when representing the School and will not use their positions, or knowledge gained therefrom, beyond their role. A conflict of interest arises in any situation in which a Trustee (and their immediate family) is involved in an activity that could affect their judgment regarding the interest of the School. When such a conflict arises, the individual with the conflict will disclose in writing the existence of the conflict to the Executive Committee. The Executive Committee of the Board of Trustees is responsible for determining if a conflict of interest exists. To ensure awareness and observance of this Policy, at the beginning of each school year, Trustees will be required to acknowledge their awareness and observance of this Policy. Trustees must sign the Confidentiality Agreement, Conflict of Interest Disclosure form, and Trustee Code of Conduct. Financial Aid / Hardship Allowance: • Parents of students receiving tuition aid may not be eligible for trusteeship as it is a financial benefit to the family, under discretion of HoS. • A trustee whose child is a recipient of financial aid should resign from the board Gifts: If not conducted openly and with integrity, the acceptance of gifts by a Trustee can be seen to compromise the performance of their duties. Therefore, before accepting a gift, an individual should consider if accepting it would place them in a position of actual, perceived, or potential conflict of interest. • If there is actual, perceived, or potential conflict of interest the individual should politely decline the gift. • If the gift is accepted and un-returnable (i.e., invited as a dinner guest at a restaurant), and the recipient later perceives a potential conflict of interest, the individual should - as soon as practicable - declare the gift in writing to, the Executive Committee of the Board of Trustees. • Trustees should be discerning when accepting gifts. • Restrictions on gift acceptance do not apply to pre-existing personal relationships that exist outside of the School relationship. Regardless of the value, it would not be acceptable for a Trustee to accept routine gifts from a single giver. This could potentially lead to or be perceived to lead to undue influence by the giver. • Trustees are discouraged from routine presentation of gifts to Employees (including the Leadership Team) of the School. • When a Trustee wishes to present a gift to a Staff member - or a group of Staff members - the gift should be modest in nature and take into account any potential for the gift to be perceived as compromising the recipient in any way or generating feelings of obligation. Simple tokens expressing gratitude will not be regarded as violations of this policy. Financial Transactions / Purchases • The School will not undertake financial transactions with a Trustee or any vendor, supplier, or contractor who is related to a Trustee without the express prior written approval of the Executive Committee of the Board. The concerned Trustee must inform the Executive Committee of such conflict and will be excluded from the vetting and approval process for such transactions. Immediate Family Members: • No School Employee, Independent Contractor, or immediate family member thereof may serve as a member of the Board of Trustees. If a Trustee or their spouse becomes a School Employee or Independent Contractor, such Trustee will resign from the Board of Trustees. Trustee Influence: • Trustees will not influence employment decisions involving School personnel, under any circumstances. • A Trustee shall not directly or indirectly influence the School’s purchase of goods or services from a company in which a Trustee has any financial or other interests or ability to influence such a decision. Any exception to this rule requires the Head of School's recommendation and an affirmative vote from a majority of Trustees. The concerned Trustee(s) will abstain from participating in discussion and voting on the matter. The (Executive Committee) of the Board of Trustees will make the final decision regarding the existence of an actual or potential conflict of interest. The concerned Trustee(s) shall abstain from participating in discussion and voting on the matter. Legal • Censure of Trustees • Conflict of Interest Form • Trustee Code of Conduct Cross References • 2.010 - Powers and Duties of the Board of Trustees(https://board.asbindia.org/allpolicies?questionId=7da1c3dd-88db-410c-86c0-7a29039085ce) • 2.020 - Trustee Authority and Liability(https://board.asbindia.org/section2?questionId=89ecf9e9-ef83-4ee7-87f9-a4ed7c323331) • 2.030 - Trustee Responsibilities(https://board.asbindia.org/allpolicies?questionId=b4b7adb3-15ce-4a34-85a3-671f0d814d37) • 2.055 - Censure of Trustees(https://board.asbindia.org/allpolicies?questionId=e18bfa5f-f942-4617-a32e-aa6571ea2cd7) • 2.070 - Board Policy Manual(https://board.asbindia.org/allpolicies?questionId=da2b3362-4b78-43da-8999-0ad584e79237) • 2.100 - Board of Trustees Membership(https://board.asbindia.org/allpolicies?questionId=94dabe8e-8a38-48a0-a852-29259f4e18bd) • 2.110 - Election of Trustees(https://board.asbindia.org/allpolicies?questionId=5e3d8128-b40a-4b83-a31f-e78564ec3c03) • 2.120 - Appointments to the Board of Trustees(https://board.asbindia.org/allpolicies?questionId=7cd4d2ed-0f5c-4356-b7bd-d8607b00da35) • 2.150 - Trustee Removal from Office(https://board.asbindia.org/allpolicies?questionId=1c9854f1-f443-4124-9323-e2dbe060d02a) • 4.000 - Budgetary and Financial Management Objectives(https://board.asbindia.org/allpolicies?questionId=ddb41ca7-6d50-41b3-b38c-caf0d4170200) • 4.390 - Gifts Acceptance(https://board.asbindia.org/allpolicies?questionId=d419ab2b-f14b-49fd-bcab-4ce5aec13a49) • 6.000 - Personnel Definitions(https://board.asbindia.org/allpolicies?questionId=364d31aa-0d69-4b01-91cf-f78e18bfdbde) • 6.440 - Employee Conflict of Interest(https://board.asbindia.org/allpolicies?questionId=4204dfb2-a415-4799-895f-146342394081) • 4.390 - Gifts and Donations(https://board.asbindia.org/allpolicies?questionId=d419ab2b-f14b-49fd-bcab-4ce5aec13a49)

Section: The Board of Trustees Title: Censure of Trustees Policy: 2.055 Status: Active Adopted: March 13, 2021 CENSURE OF TRUSTEES All Trustees are expected to maintain the highest standards of conduct and ethical behavior. Censure is an official expression of disapproval passed by the Board. When, in the opinion of any Trustee, another Trustee/former Trustee has, by their action(s), statement(s), or other conduct, violated their obligations or responsibilities under Board Policy, regulation, protocol, governance standards, or the applicable Codes of Conduct, a Trustee so concluding should report the alleged violations to the Board President in writing. If the Board President’s behaviors are the subject of the report, the report must be made to the Board Vice President. In case the complaint involves more than one member of the Executive Committee, or three or more Trustees, the complaint should be made to the Head of Human Resources who will follow documented School protocols. Every effort will be made to maintain confidentiality throughout the process. The report of alleged violations must include a specific, factual description of the action(s), statement(s), or other conduct of the Trustee/former Trustee at issue and a description of how the action(s), statement(s), or other conduct violates or violated Board Policy, regulation, protocol, governance standards, or the School’s applicable Codes of Conduct. Upon receipt of a report concerning a currently-serving Trustee, the Board President and Governance Committee Chair will make a good faith effort to resolve the matter informally through counseling. If the allegations concern the Board President, the Governance Chair will appoint another Trustee to assist with the counseling. It will be understood by the accused Trustee that if such behavior remains unchanged, the Censure process may be initiated. If the Board President and the Governance Chair determine that the matter cannot be resolved informally, or if the allegations are against a former Trustee, a formal process to initiate Censure will be undertaken as follows: • The Board will form an ad-hoc committee composed of at least three Trustees not connected to the subject of the complaint, including at least one member of the Executive Committee. • The ad-hoc committee, in consultation with legal counsel, will draft fact-finding and hearing procedures, including a timeline and provisions for the Trustee/former Trustee subject to the charge, or their authorized representative, to explain their action(s), statement(s), or other conduct. • The draft fact-finding and hearing procedures will be presented to the full Board and approved by majority vote. The Trustee/former Trustee subject to the charge will be recused from the vote on these procedures. • Following Board approval of the procedures, the Trustee/former Trustee subject to the charge will be informed of the complaint of Trustee misconduct. • The ad-hoc committee shall then initiate the fact-finding process and complete it in the specified time period to determine the validity of the complaint. • Based on their findings, the ad-hoc committee will make a recommendation to the full Board as to whether or not a full hearing is necessary. • Should a full hearing not be recommended, the matter will be considered closed after the fact-finding exercise. • Should a full hearing be recommended, the below process will be followed: • A member of the ad-hoc committee will inform the school’s legal counsel that the Board is proceeding with a hearing. • The hearing will be conducted in accordance with the procedures approved by the Board. • A motion to Censure will be added to the next Board Working Session agenda. • Along with the motion to Censure, there will be a written, specific, and factual description of the alleged action(s), statement(s), or other conduct of the Trustee/former Trustee at issue and a description of how the action(s), statement(s), or other conduct violated Board Policy, regulation, protocol, governance standards, or the School’s Code of Conduct. • The motion to Censure will carry with a two-thirds majority vote of the voting Trustees. The accused Trustee will be recused from voting on the motion to Censure. • Upon a two-thirds majority vote, the Board may decide to Censure the Trustee/former Trustee, remove the Trustee/former Trustee from their place on the Board, and/or deem them ineligible for future Board service. If, after a Trustee’s term has expired, the current Board becomes aware that a former Trustee, during their tenure, violated Board Policy, regulation, protocol, governance standards, or the School’s applicable Codes of Conduct in place at the time, the current Board may initiate a retroactive Censure. These provisions may be applied retrospectively to any Trustee who has ever served on the Board at the American School of Bombay. The Board will seek legal counsel before applying a retrospective Censure. Cross References • 2.000 Board of Trustees Legal Status(https://board.asbindia.org/section2?questionId=e6d0e8ed-0856-41cc-a3fe-be382c66f377) • 2.010 Powers and Duties of the Board of Trustees(https://board.asbindia.org/section2?questionId=7da1c3dd-88db-410c-86c0-7a29039085ce) • 2.030 Trustee Responsibilities(https://board.asbindia.org/section2?questionId=b4b7adb3-15ce-4a34-85a3-671f0d814d37) • 2.050 Trustee Conflict of Interest(https://board.asbindia.org/section2?questionId=10f04986-6fa9-4bf1-b55a-4e1ba52bb951) • 2.150 Trustee Removal from Office(https://board.asbindia.org/section2?questionId=1c9854f1-f443-4124-9323-e2dbe060d02a)

Section: The Board of Trustees Title: Powers and Duties of the Board of Trustees Self-Evaluation Policy: 2.060 Status: Active Adopted: March 13, 2007 Revised: May 20, 2023 BOARD OF TRUSTEES SELF-EVALUATION The Board recognizes the importance of honest self-evaluation and is committed to assessing its own performance in order to: • Ensure the Board and individual Trustees are carrying out their roles/responsibilities in an effective and efficient manner. • Identify strengths and areas for improvement in the Board’s functioning. • Hold itself accountable for meeting established goals and responsibilities, jncluding the Board's constructive partnership with the Head of School. As an ongoing process during each school year, the Board shall conduct a formal self-evaluation using an anonymous written survey, to be developed and administered by the Governance Committee. The evaluation shall incorporate criteria contained in Board policies regarding Board operations, as well as criteria defining Board effectiveness as recommended by organizations such as the National Association of Independent Schools (NAIS). Among other criteria, the Board shall assess its effectiveness in providing the Head of School timely and constructive performance feedback, as described in Board policy. The Chair of the Governance Committee shall provide a summary of the evaluations, and the Board will analyze the results to identify key accomplishments over the evaluation period, and establish goals designed to strengthen Board effectiveness. Cross References • 2.000 - Board of Trustees Legal Status(https://board.asbindia.org/section2?questionId=e6d0e8ed-0856-41cc-a3fe-be382c66f377) • 2.010 - Powers and Duties of the Board of Trustees(https://board.asbindia.org/section2?questionId=7da1c3dd-88db-410c-86c0-7a29039085ce) • 2.030 - Trustee Responsibilities 1.300 - School Year and Calendar(https://board.asbindia.org/section2?questionId=b4b7adb3-15ce-4a34-85a3-671f0d814d37) • 3.160 - Head of School's Performance Evaluation(https://board.asbindia.org/section3?questionId=0e9a9199-42c8-4f63-81ba-ed2cd2c7425e)

Section: The Board of Trustees Title: Board Policy Manual Policy: 2.070 Status: Active Adopted: March 13, 2007 Revised: May 20, 2023 BOARD POLICY MANUAL In addition to the Trust Deed and By-Laws, the Board of Trustees will develop and maintain a Board Policy Manual. This manual will contain approved policies that define how the Trust will govern and establish direction for the management of the School’s day-to-day operations. These policies will be reviewed by the Board on a regular basis as per a rotation schedule and updated as needed. The Head of School, with committee support, will be responsible for the preparation of regulations and procedures that provide more specific guidance for the implementation of Board policy. The Board Policy Manual, including subsequent revisions, will be consistent with the Trust Deed and By-Laws of the American School of Bombay and the laws of the Government of India. The official copy of the approved policy manual will be maintained by the Board of Trustees’ Secretary and the Head of School, whose duty it will be to ensure that the Policy Manual is kept up-to-date. The Head of School will ensure that all community members will have access to the Board Policy manuals. Legal • Trust Deed and By-laws of the Education Trust Cross References • 2.000 - Board of Trustees Legal Status(https://board.asbindia.org/section2?questionId=e6d0e8ed-0856-41cc-a3fe-be382c66f377) • 2.380 - Board Meeting Minutes(https://board.asbindia.org/section2?questionId=85892092-8f5c-422d-b75e-8833e343ccae) • 2.400 - Board Policy Development(https://board.asbindia.org/section2?questionId=8f2e7c55-c57b-4921-a3cd-022f749dbfa7) • 2.420 - Ongoing Policy Review and Evaluation(https://board.asbindia.org/section2?questionId=ba953509-5da9-403c-8093-2e21a7930ac1)

Section: The Board of Trustees Title: Board of Trustees Membership Policy: 2.100 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 BOARD OF TRUSTEES MEMBERSHIP The Trust Deed and By-Laws of the American School of Bombay Education Trust (ASBET) state that the Board of Trustees will consist of no fewer than three members at all times. At all times the simple majority of Trustees, elected and appointed combined, must be citizens of the United States of America residing in India. All individuals elected or appointed to the Board of Trustees serve as full voting members and have the same rights as all other Trustees as it relates to the powers and duties of the Board of Trustees. All Board of Trustees members are eligible for re-election or re-appointment, but may not serve more than six consecutive years, excluding terms of less than one year. The Board of Trustees membership will comprise the following: • Elected members – Parents of ASB Students (beneficiaries of the Trust), elected at the Annual General Meeting in accordance with By-Laws and Board Policy governing elections. • The U.S. Consul General – Mumbai or their designee. • One appointed foreign government representative – appointed by the U.S. Consul General, Mumbai. • One appointed U.S. Government Representative or member of the American diplomatic community – appointed by the U.S. Consul General, Mumbai. • Other appointed members -- The Board may appoint additional members, for a specified period of time, who are not otherwise eligible to run for election and meet the conflict of interest requirements. Any parent of an ASB student is eligible for election to the Board of Trustees, assuming the following conditions are met: • Candidate or Trustee may neither be employed by the School nor receive financial remuneration for services rendered to the School. • Candidate or Trustee may not be the spouse of an employee of the School. • Meets the requirement of Conflict of Interest as outlined in 2.050. Anyone appointed to the Board of Trustees will meet the following conditions: • Trustee may neither be employed by the School nor receive financial remuneration for services rendered to the School. • Trustee may not be the spouse of an employee of the School. • Meets the requirement of Conflict of Interest as outlined in 2.050. Legal • By-Laws of the American School of Bombay Education Trust Cross References • 2.010 - Powers and Duties of the Board of Trustees(https://board.asbindia.org/section2?questionId=7da1c3dd-88db-410c-86c0-7a29039085ce) • 2.050 - Trustee Conflict of Interest(https://board.asbindia.org/section2?questionId=10f04986-6fa9-4bf1-b55a-4e1ba52bb951) • 2.110 - Election of Trustees(https://board.asbindia.org/section2?questionId=5e3d8128-b40a-4b83-a31f-e78564ec3c03) • 2.115 - U.S Consul General on the Board of Trustees(https://board.asbindia.org/section2?questionId=ec3281ab-3ae8-421a-8db9-8a06a2078c9d) • 2.120 - Appointments to the Board of Trustees(https://board.asbindia.org/section2?questionId=7cd4d2ed-0f5c-4356-b7bd-d8607b00da35)

Section: The Board of Trustees Title: Election of Trustees Policy: 2.110 Status: Active Adopted: March 13, 2007 Revised: May 19, 2022 ELECTION OF TRUSTEES The Trust Deed and By-Laws for the American School of Bombay Education Trust state that all Trustees, other than the Head of School and those appointed by the Consul General Mumbai, are to be elected at the Annual General Meeting. The term of elected members will be 2 years renewable, subject to a maximum of three consecutive terms. To facilitate continuity of Trustees from one school year to the next, and allow for an election to take place every school year, half the elected trustees will be elected in even-numbered years, while the remaining half will be elected in odd-numbered years. Nomination, election and balloting procedures will be as set forth in the Trust Deed, By-Laws and, below and elsewhere, in Board Policy. Procedures for Election: Applications for election must be submitted to the Secretary of the Trust in writing at least three weeks in advance of the date of the Annual General Meeting at which the election will be held. Prior to submitting their application, candidates must meet with the Chair of the Governance Committee to ensure that they meet the criteria set forth in the Conflict of Interest policy, and in the self-declaration form. The Board of Trustees has the right to deem a candidate ineligible for Board service if the candidate has been found to be in deliberate and/or flagrant violation of Board policy at any time. Such violations must be documented, and the Board may exclude the candidate via a two-thirds majority vote. In the case of a current or former Trustee, such a vote may also take place following a vote to Censure, as per Board policy. At the time of election, candidates must have one or more children admitted to the School for the upcoming school year. If a Trustee’s children cease to be enrolled during the tenure of the Trustee, the Trustee will continue to serve on the Board of Trustees until the end of the term for which he/she was elected. All applications, to be valid, will be supported by a signed statement from the candidate that to the best of the candidate’s knowledge, the candidate will be able to complete a term of two years. The Secretary, in notifying the date of the Annual General Meeting, will include with the agenda the list of candidates in alphabetical order along with a brief statement of bio-data, experience, qualifications, and reasons for seeking election. The following procedures will be followed for the election of Trustees: • Election of Trustees will take place at the Annual General Meeting of the ASBET and will be by secret ballot. • Voting may also take place electronically. • The election will be under the direction of an Election Committee appointed by the Trustees. • Each person present at the Annual General Meeting, (or voting electronically or by absentee ballot in accordance with the By-Laws, Clause 34), will cast one ballot indicating a selection of candidates not more than the number of vacancies to be filled. • Ballots indicating a selection of candidates more than the number of vacancies to be filled will be declared void. The following procedures will be followed to determine which candidates are deemed elected: • Following any election, at least a simple majority of the Trustees, elected or appointed, must be citizens of the United States. The requisite number of U.S. citizen Trustees needed to be elected at the Annual General Meeting will be determined by the Board of Trustees in advance and publicized along with the list of candidates. • At the conclusion of voting, elected candidates will be announced in alphabetical order. • The number of required U.S. citizen Trustees, as determined by the Board above, will be selected from U.S. citizen candidates receiving the largest number of votes constituting a simple majority. All remaining vacant seats will be filled by the remaining candidates. • In the case of a tie, a runoff election will be announced immediately and voting, by e-ballot only, will be concluded within 10 days. Should a Trustee unexpectedly vacate their seat after voting in the current year’s elections has begun, the election will continue as scheduled. The Board can then fill the vacancy in accordance with Board Policy. Legal ASB Code of Conduct By-Laws of the American School of Bombay Conflict of Interest Form Cross References 2.055 - Censure of Trustees(https://board.asbindia.org/section2?questionId=e18bfa5f-f942-4617-a32e-aa6571ea2cd7) 2.100 - Board of Trustees Membership(https://board.asbindia.org/section2?questionId=94dabe8e-8a38-48a0-a852-29259f4e18bd) 2.210 - Board Committees(https://board.asbindia.org/section2?questionId=e859881a-934c-4f30-a519-bdc99d31c121) 2.160 - Vacancies on the Board of Trustees(https://board.asbindia.org/section2?questionId=289ae3ba-5c85-446e-a524-85cfd62f2a0b) 9.100 - Opportunities for Trust Members' Involvement(https://board.asbindia.org/section9?questionId=a94e3e0b-3abf-4e56-801c-bde7338ac186)

Section: The Board of Trustees Title: U.S Consul General on the Board of Trustees Policy: 2.115 Status: Active Revised: October 17, 2023 U.S. CONSUL GENERAL ON THE BOARD OF TRUSTEES The Trust Deed and By-Laws of the ASBET call for the U.S. Consul General -Mumbai, or their designee to serve as Chairperson of the Board of Trustees. Terms and conditions related to their appointment are covered in the Trust Deed and By-Laws or under other Board of Trustees policies. Legal Trust Deed and Bylaws of the Education Trust Cross References 2.000 - Board of Trustees Legal Status(https://board.asbindia.org/section2?questionId=e6d0e8ed-0856-41cc-a3fe-be382c66f377) 2.100 - Board of Trustees Membership(https://board.asbindia.org/section2?questionId=94dabe8e-8a38-48a0-a852-29259f4e18bd)

Section: The Board of Trustees Title: Appointments to the Board of Trustees Policy: 2.120 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 APPOINTMENTS TO THE BOARD OF TRUSTEES According to the Trust Deed and By-Laws of the ASBET, the U.S. Consul General, Mumbai, will appoint two (2) individuals to the Board of Trustees: • A Foreign Government Representative • Member of the U.S. Consulate community. Preference will be given to individuals who are parents of ASB students. These appointed Trustees will serve for a one-year renewable term (subject to a maximum of six years). Other terms and conditions relative to their appointment are covered in the Trust Deed and By-Laws or under other Board of Trustees policies. Other appointees will be voted upon by the full Board after recommendation by the Governance Committee. They will serve for a specified period of time as determined by the Board. Appointments to the Board of Trustees to fill vacancies caused by the resignation of a Trustee before the end of their term are covered under Board Policy 2.160. Legal Trust Deed and By-laws of the American School of Bombay Cross References 2.100 - Board of Trustees Membership(https://board.asbindia.org/section2?questionId=94dabe8e-8a38-48a0-a852-29259f4e18bd) 2.160 - Vacancies on the Board of Trustees(https://board.asbindia.org/section2?questionId=289ae3ba-5c85-446e-a524-85cfd62f2a0b)

Section: The Board of Trustees Title: Board of Trustees Member Orientation Policy: 2.130 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 BOARD OF TRUSTEES MEMBER ORIENTATION Under the guidance and direction of the Executive Committee and the Head of School, newly elected and appointed Board members will be provided orientation materials electronic or otherwise, including: 1. Official letter of welcome from the Board of Trustees Chairperson and President; 2. Electronic copy of the Trust Deed and By-Laws and a copy of the Board Policy Manual; 3. Current copies of the School budget, financial statements, Strategic Plan, Current Annual Report; 4. Relevant passwords for access to Board on-line documents; and 5. Minutes of Board Meetings for the previous year and the Book of Record. In addition, the Governance Committee, in coordination with the Head of School and the Board President, will conduct orientation to acquaint new Trustees with the powers and duties of the Board of Trustees and the operation of the School, as well as provide time to meet with the new members as required. Orientation will comprise an overview of: • ASB’s Mission and Core Values, • Trust Deed and By-Laws, • Board Policy Manual, • Strategic Plan, • Board of Trustees statement of purpose, • Trustee Code of Conduct • Principles of good practice for individual Trustees and the Board, • Issues of governance versus operations, • An introduction to the budget and financial plan, • A brief history of recent Board decisions and goals, and • Current issues facing the Board of Trustees. Orientation will be composed of meetings with the Head of School, Board President and Committee Chairs. Orientation of new Trustees will take place annually, following the April elections but before the first meeting of the new Board. This orientation will also be scheduled when new Trustees are appointed to fill vacancies on the Board. Cross References 2.000 - Board of Trustees Legal Status(https://board.asbindia.org/section2?questionId=e6d0e8ed-0856-41cc-a3fe-be382c66f377) 2.010 - Powers and Duties of the Board of Trustees(https://board.asbindia.org/section2?questionId=7da1c3dd-88db-410c-86c0-7a29039085ce) 2.030 - Trustee Responsibilities(https://board.asbindia.org/section2?questionId=b4b7adb3-15ce-4a34-85a3-671f0d814d37)

Section: The Board of Trustees Title: First Meeting of the New Board Policy: 2.135 Status: Active Revised: October 17, 2023 FIRST MEETING OF THE NEW BOARD Newly elected Trustees will officially assume their roles as members of the Board of Trustees at an executive session immediately following the last Board Meeting of the Year. At this meeting, they will elect officers who will assume charge of the meeting and continue with the business of the Board. Cross References 2.000 - Board of Trustees Legal Status(https://board.asbindia.org/section2?questionId=e6d0e8ed-0856-41cc-a3fe-be382c66f377) 2.200 - Board Officers(https://board.asbindia.org/section2?questionId=2bd9c0df-9bd9-40f4-a9b8-beea95a97ff4) 2.300 - Regular Board Meeting(https://board.asbindia.org/section2?questionId=1f3e4590-29b0-4f22-8928-87980c5a7cd9) 2.305 - Executive Sessions of the Board of Trustees(https://board.asbindia.org/section2?questionId=1fe2da84-7b9f-4486-b136-e7622639f8b6) 2.330 - Meeting Agendas(https://board.asbindia.org/section2?questionId=f7e07919-a6a4-4772-92a9-6bcc340759bc) 2.340 - Quorum(https://board.asbindia.org/section2?questionId=51cf3d0d-c6a1-4dbb-bdab-d34ebd5921f9) 2.350 - Meeting Conduct and Parliamentary Law(https://board.asbindia.org/section2?questionId=4f15fa7b-9909-4ae9-b0bd-e658f18eb98a) 2.360 - Board of Trustees Voting Method(https://board.asbindia.org/section2?questionId=e64b455c-de7d-4443-9e7c-a0f4be10fdce)

Section: The Board of Trustees Title: Resignation of Trustees Policy: 2.140 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 RESIGNATION OF TRUSTEES All members of the Board of Trustees are expected to serve their full term of office. It is recognized, however, that circumstances or transfers may make it necessary for a member to resign before their term expires. In such cases, the resigning Trustee will inform the Board President as early as possible so that a suitable replacement may be selected. Any resignation by a Trustee will be in writing, effective as of the date received by the Board of Trustees or a date specified in the resignation. Cross References 2.000 - Board of Trustees Legal Status(https://board.asbindia.org/section2?questionId=e6d0e8ed-0856-41cc-a3fe-be382c66f377) 2.030 - Trustee Responsibilities(https://board.asbindia.org/section2?questionId=b4b7adb3-15ce-4a34-85a3-671f0d814d37) 2.160 - Vacancies on the Board of Trustees(https://board.asbindia.org/section2?questionId=289ae3ba-5c85-446e-a524-85cfd62f2a0b)

Section: The Board of Trustees Title: Trustee Removal from Office Policy: 2.150 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 TRUSTEE REMOVAL FROM OFFICE A Trustee who is unable to serve the interests of the School in furtherance of its mission must resign or may be removed. Any Trustee may be removed at any executive session of any regular or special meeting of the Board of Trustees. Such removal requires two-thirds majority vote of the full Board of Trustees. Legal ASBET Trust Deed and By-Laws Cross References 2.000 - Board of Trustees Legal Status(https://board.asbindia.org/section2?questionId=e6d0e8ed-0856-41cc-a3fe-be382c66f377) 2.030 - Trustee Responsibilities(https://board.asbindia.org/section2?questionId=b4b7adb3-15ce-4a34-85a3-671f0d814d37) 2.110 - Election of Trustees(https://board.asbindia.org/section2?questionId=5e3d8128-b40a-4b83-a31f-e78564ec3c03) 2.120 - Appointments to the Board of Trustees(https://board.asbindia.org/section2?questionId=7cd4d2ed-0f5c-4356-b7bd-d8607b00da35) 2.160 - Vacancies on the Board of Trustees(https://board.asbindia.org/section2?questionId=289ae3ba-5c85-446e-a524-85cfd62f2a0b) 2.315 - Annual General Meeting(https://board.asbindia.org/section2?questionId=97ea706d-dbf9-49e9-99b3-e93c27a8bf11)

Section: The Board of Trustees Title: Vacancies on the Board of Trustees Policy: 2.160 Status: Active Revised: October 17, 2023 VACANCIES ON THE BOARD OF TRUSTEES While all Trustees are expected to complete their full term of the Board of Trustees, it is recognized that vacancies may occur from time to time. The process by which vacancies are filled differ depending on whether the vacancy occurred in an elected or appointed position. A. Elected Positions Should a vacancy of an elected Trustee occur, and if there is more than one year remaining in the term of the departing Trustee, the ASB Community may elect another candidate to serve for the balance of the term. This election will occur at either the Annual General Meeting (AGM) or an Extraordinary General Meeting (EGM), as determined by the Board of Trustees. All policies and regulations associated with the election of a Trustee will be in effect, except that they will only serve until the completion of the prior Trustee’s term. If there is less than one year remaining on the term, the Board of Trustees may fill the vacancy, either by selecting a replacement or allowing the ASB parents and faculty to elect a candidate as described above. However, the remaining Trustees are not bound to appoint a replacement. If the Board of Trustees decides to select a replacement, such a selection will be made by majority agreement of the Trustees present at the meeting where the nomination is proposed. Consideration of potential candidates for membership on the Board of Trustees may be conducted in an Executive Session. B. Appointed Positions If a vacancy of an appointed position occurs, the U.S. Consul General, Mumbai, will appoint another individual to serve the remaining term of the departing Trustee. Each candidate or appointee must meet the specific requirements as outlined in the Trust Deed and By-Laws of the ASBET as well as related policies. Legal ASBET Trust Deed and Bylaws Cross References 2.000 - Board of Trustees Legal Status(https://board.asbindia.org/section2?questionId=e6d0e8ed-0856-41cc-a3fe-be382c66f377) 2.100 - Board of Trustees Membership(https://board.asbindia.org/section2?questionId=94dabe8e-8a38-48a0-a852-29259f4e18bd) 2.110 - Election of Trustees(https://board.asbindia.org/section2?questionId=5e3d8128-b40a-4b83-a31f-e78564ec3c03) 2.115 - U.S Consul General on the Board of Trustees(https://board.asbindia.org/section2?questionId=ec3281ab-3ae8-421a-8db9-8a06a2078c9d) 2.120 - Appointments to the Board of Trustees(https://board.asbindia.org/section2?questionId=7cd4d2ed-0f5c-4356-b7bd-d8607b00da35) 2.305 - Executive Sessions of the Board of Trustees(https://board.asbindia.org/section2?questionId=1fe2da84-7b9f-4486-b136-e7622639f8b6) 2.320 - Extraordinary General Meetings(https://board.asbindia.org/section2?questionId=02c93d0c-4c7f-4e72-b3ab-b433af404c04)

Section: The Board of Trustees Title: Board Officers Policy: 2.200 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 BOARD OFFICERS During its first meeting in Working Session in May, the new Board of Trustees will elect from its members a set of officers consisting of a President, Vice President, Treasurer and Secretary. All officers will hold office for a term of one year, or until their successor is elected. All officers will be eligible for re-election. No Trustee may hold multiple officer positions. A. Duties of the President include: • Presiding at meetings of the Board of Trustees and at all General Meetings of the Education Trust; • Serving as a Chair of the Executive Committee (consisting of all Board Officers); • Conducting evaluation of the Head of School in accordance with Board Policy and the Head of School’s contract; • In consultation with the Executive Committee and Head of School, managing the board and coordinating its work -- recommending annual committees, appointing committees and committee chairs and charging committees with annual goals; • Acting as an ex-officio member of all committees; • Initiating and following through with such actions as are necessary for the effective and timely transaction of business required for carrying out the activities of the School; • Having the Secretary call all meetings of the Board of Trustees and General Meetings of the Education Trust, whether Annual General Meetings or Extraordinary General Meetings in accordance with the By-Laws and Board Policy; • Deciding, at Board Meetings, questions of order; • Calling Special Board Meetings or holding Executive Sessions when necessary; • Approving the Board Meeting agendas as prepared by the Executive Committee and Head of School; • Writing the President’s Report for each Board meeting and the Annual General Meeting; • Signing all official documents of the Board of Trustees, including contracts and other instruments binding to the Education Trust, except where this authority has been specifically delegated by provisions of Board policy; • Serving as joint signatory (with Head of School) on school checks (weekly); • Representing the Board of Trustees at internal and external events (Graduation, School Welcome) and in written communication to the ASB community (Board section of ASB Portal, announcement of Annual General Meeting and Board elections, etc.) B. Duties of the Vice President include: • Serving as the Chair of the Governance Committee • Serving on the Executive Committee • Having the powers and duties of the President during their absence or disability; • Assisting the President, as requested, in the performance of their duties; • Serving as joint signatory (with Head of School) for school checks as needed; • Ensuring that the Board of Trustees operates in accordance with the By-Laws and Board policies and is advised of policies previously adopted which affect items on the agenda requiring policy consideration. • Chairing the Election Committee, overseeing the nomination and election process for new Trustees in accordance with By-Laws and Board policy (in case the Vice President is running for re-election, this duty may be assigned to another Trustee); • At the Annual General Meeting, introducing candidates for election to the Board of Trustees, explaining balloting, overseeing the balloting and counting of votes, and announcing election results (in case the Vice President is running for re-election, this duty may be assigned to another Trustee). C. Duties of the Treasurer include: • Serving as Chair of the Finance Committee; • Serving on the Executive Committee; • Seeking to ensure that the School selects and uses procedures that allow for the satisfactory management of its financial and operating resources, and make recommendations when appropriate to improve or protect the Trust’s finances; • Overseeing management of assets and investments • Overseeing Tax planning and compliance • Receiving and reviewing monthly school finance statements; • Reviewing and ensuring completion of all financial calendar items and provide advice when needed; • Reviewing the School’s annual audit report, and making recommendations when necessary to the Trustees and Head of School; • Working closely with the Head of School and Director of Operations and Finance to develop the annual operating budget of the School; • Presenting annual financial report and budget at the Annual General Meeting; • Serving as joint signatory (with Head of School) on school checks, as needed; • The Head of School will provide the Board Treasurer with all pertinent documents required for his/her information, and with supporting data which the Treasurer may need to fulfill his/her duties. D. Duties of the Secretary include: • Chairing the Policy Committee; • Serving on the Executive Committee; • Calling all meetings of the Board of Trustees and General Meetings of the Education Trust, whether Annual General Meetings or Extraordinary General Meetings in accordance with the By-Laws and Board Policy; • Ensuring that a full and accurate record is kept of the proceedings of the Board of Trustees and ensuring that proceedings are entered in the Book of Record; • Approving Board of Trustees meeting minutes and, annually, the Book of Record; • Ensuring that notices of meetings and agendas are published in accordance with policy; • Ensuring that all manuals of record documents (e.g. Trust Deed and By-Laws of the Education Trust, and policies of the Board of Trustees) are kept current and properly maintained. Ensuring that all other Board documents and communications are properly maintained by the Head of School or the Executive Manager of the Board.; • Serving as parliamentarian of all meetings of the Board of Trustees; • Serving as joint signatory (with Head of School) on school checks, as needed. In addition to those listed above, the following duties may be assigned to one or more selected Board Officers at the first Executive Committee meeting: • Acting as an ex-officio member of all committees (in addition to the President) in order to facilitate coordinating work of the committees and communications to Board members. Legal ASBET Trust Deed and By-laws Cross References 2.000 - Board of Trustees Legal Status(https://board.asbindia.org/section2?questionId=e6d0e8ed-0856-41cc-a3fe-be382c66f377) 2.010 - Powers and Duties of the Board of Trustees(https://board.asbindia.org/section2?questionId=7da1c3dd-88db-410c-86c0-7a29039085ce) 2.030 - Trustee Responsibilities(https://board.asbindia.org/section2?questionId=b4b7adb3-15ce-4a34-85a3-671f0d814d37) 2.210 - Board Committees(https://board.asbindia.org/section2?questionId=e859881a-934c-4f30-a519-bdc99d31c121) 2.330 - Meeting Agendas(https://board.asbindia.org/section2?questionId=f7e07919-a6a4-4772-92a9-6bcc340759bc)

Section: The Board of Trustees Title: Board Committees Policy: 2.210 Status: Active Adopted: March 13, 2007 Revised: May 24, 2025 BOARD COMMITTEES The Board of Trustees will establish committees when it is deemed necessary to carry forth specific annual goals and objectives, or for counsel and assistance in the performance of its duties. Some committees may have an ongoing role while others may be established for a specific purpose. The latter are also known as “ad hoc committees” or “task forces”. Standing Committees of the Board of Trustees will include the Executive, Finance, Governance, and Policy Committees. At the start of each school year, the Board of Trustees will determine its goals, its work objectives, and any ad hoc committees required to implement its agenda. The following applies to all Board Committees: Committee Authority No committee established by the Board of Trustees, whether standing or ad hoc, will have policy-making authority. Committee responsibility, unless specifically authorized otherwise by the Board of Trustees, will be limited to providing information and recommendations to the Board of Trustees. Each committee chair will receive their committee charge from the President which will be determined by the outcomes of the Board of Trustee Goals for the upcoming year. Committee Composition Every committee chairperson will be a member of the Board of Trustees. The Chair of the Executive Committee must be the President of the Board, the Chair of the Finance Committee – the Board Treasurer, the Chair of Governance Committee – the Vice President, and the Chair of the Policy Committee – the Board Secretary. Other committee Chairs will be appointed by the President in consultation with the Executive Committee and Head of School. Committee members may be nominated by any Trustee and appointed by the President of the Board of Trustees. All committees must have at least one Trustee as a member of the committee. Where appropriate, especially for ad hoc committees charged with advising the Board, committees should also include parents and Employees. The Board President will serve as an ex-officio members of all committees. Conflict of Interest With the exception of the Head of School and the Director of Operations and Finance, no Employee will serve on any Board committee that has the express purpose of reviewing salary or benefits. Written input from School Employees, however, is always welcomed during such reviews. Committee Reporting Each committee chairperson, in consultation with the Head of School and the Board President is responsible for developing committee meeting dates, agendas, and a statement of goals and objectives for their committee and providing written progress reports as needed and in advance of regular Board Meetings. Committee chairs will present a final written report at the May Board Meeting which summarizes the activities and accomplishments for the year as well as recommended follow-up actions. Committee Direction Each committee, whether standing or ad hoc, will be clearly guided by the Board of Trustees as to: 1. Its goals and objectives 2. The limits of its authority and responsibilities 3. The limits and procedures concerning access to school facilities, resources, and records 4. Staffing of the committee 5. School policies and procedures applicable to its assigned responsibility. Committee Duration Any committee standing or ad hoc, based on its defined objectives, will have a clearly defined goal and timetable to accomplish its goal or objective. Upon completion of its stated objectives, and with approval of the Board of Trustees, the committee will be dissolved. The Board of Trustees also has the authority to remove any Committee member at any time. Committee Confidentiality Committee members are expected to maintain confidentiality, and to recognize that their access to school activities and records is granted by the Board of Trustees solely for the purpose of advising the Board of Trustees. Each committee member is required to sign a Confidentiality Agreement. The publicizing of committee findings, recommendations, or any related information is at the sole discretion and approval of the Board of Trustees and does not lie with the committee or its individual members. Duties of Standing Committees: Executive Committee – in consultation with the Head of School, responsible for overseeing the planning of annual committee goals and charging of committees; responsible for supporting the Head of School and ensuring that their evaluation is conducted in accordance with Board Policy; and, in consultation with the Director of Operations and Finance, responsible for regulatory compliance. Finance Committee – responsible for overseeing the budget and annual financial report, as well as periodic reports to the Board of Trustees in accordance with the Board Calendar, ensuring annual audit of school records, overseeing periodic review of salary scales and staffing benefits and implementation of long-term financial plans. Policy Committee – responsible for the ongoing review, updating and drafting of Board policy as well as periodic review of school regulations to ensure consistency with policy. Governance Committee – responsible for development and evaluation of the board, orientation of new members, exit interviews with outgoing members. Ad hoc committees -- From time to time and to accomplish specific purposes or to provide consultation to the Board in a particular area or activity, the President may establish ad hoc committees or task forces. The composition of advisory committees will be as broadly representative of the ASB community as possible taking into consideration the specific tasks assigned the committee. Trustees or the Head of School may nominate persons to serve on ad hoc committees. When a nominated person is an Employee, appointments will be made by the Board President, in consultation with the Head of School. The tenure of any ad hoc committee will be for the period of time necessary to accomplish the task assigned. Ad hoc committees will operate under the same policies as any other committee as described above or elsewhere in Board Policy or the ASBET By-Laws of the Education Trust. Legal • ASBET By-Laws of the Education Trust. Cross References • 2.010 - Powers and Duties of the Board of Trustees(https://board.asbindia.org/section2?questionId=7da1c3dd-88db-410c-86c0-7a29039085ce) • 2.030 - Trustee Responsibilities(https://board.asbindia.org/section2?questionId=b4b7adb3-15ce-4a34-85a3-671f0d814d37) • 2.050 - Trustee Conflict of Interest(https://board.asbindia.org/section2?questionId=10f04986-6fa9-4bf1-b55a-4e1ba52bb951) • 2.200 - Board Officers(https://board.asbindia.org/section2?questionId=55c36f6e-90c9-4e9b-b6cd-b0784ef6e144)

Section: The Board of Trustees Title: Board of Trustees - Head of School Relationship Policy: 2.220 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 BOARD OF TRUSTEES - HEAD OF SCHOOL RELATIONSHIP Long-term planning and the formulation of policies are the functions of a School Board, and the execution of policies is the function of the Head of School. Such delegation provides freedom for the Head of School to manage the School within the Board's policies and frees the Board of Trustees to devote it's time to long-term planning, policymaking, and governance. Open lines of communication are vitally important in a successful Board of Trustees-Head of School relationship and students of the School are best served by an atmosphere of harmony based upon mutual trust and a clear understanding of policymaking and administrative roles. To foster that relationship, the Board of Trustees (and individual Trustees) will: 1. Strive to provide adequate policy support and safeguards for the Head of School and other staff members so that they can carry out their educational functions on a thoroughly professional basis. 2. Give the Head of School full administrative authority for carrying out all professional duties and hold the Head of School responsible for results. 3. Hold the Head of School responsible for the administration of the Board’s policies, execution of the Board’s decisions, operation of the School, and keeping the Board of Trustees informed about school operations and issues. 4. Include the Head of School in all meetings of the Board of Trustees, except those Closed Sessions where the Board of Trustees specifically asks the Head of School not to participate. Such occurrence would normally include preliminary discussions of the Head of School's performance review, their contract renewal/salary/ benefits, charges of misconduct, or when the Board of Trustees elects its officers. 5. Refer all complaints to the Head of School for investigation and action, and refer personal criticism of any employee directly to the Head of School. The Board of Trustees will entertain appeals only where permitted by Board Policies. 6. Evaluate and provide constructive feedback to the Head of School in accordance with Board Policy. The Head of School, in turn, is expected to: 1. Assist the Board of Trustees in reaching sound judgments in establishing policies and ensure that regulations in support of those policies are established and implemented. 2. To place before the Board of Trustees all relevant facts, information, and reports necessary to keep the Board of Trustees informed about situations or business at hand. 3. Maintain open communication with the Board of Trustees in matters of employment, dismissal, or non-renewal of faculty contracts Cross References • 2.010 - Powers and Duties of the Board of Trustees(https://board.asbindia.org/section2?questionId=7da1c3dd-88db-410c-86c0-7a29039085ce) • 2.030 - Trustee Responsibilities(https://board.asbindia.org/section2?questionId=b4b7adb3-15ce-4a34-85a3-671f0d814d37) • 2.305 - Executive Sessions of the Board of Trustees(https://board.asbindia.org/section2?questionId=1fe2da84-7b9f-4486-b136-e7622639f8b6) • 3.110 - Powers and Duties of the Head of School(https://board.asbindia.org/section3?questionId=2428662a-4711-485e-81bb-6d21a4f6ade8) • 3.160 - Head of School's Performance Evaluation(https://board.asbindia.org/section3?questionId=0e9a9199-42c8-4f63-81ba-ed2cd2c7425e) • 3.190 - Interim Head of School(https://board.asbindia.org/section3?questionId=167f1bb3-c8a9-4af7-b75c-6aba386686ec)

Section: The Board of Trustees Title: Regular Board Meeting Policy: 2.300 Status: Active Adopted: March 13, 2007 Revised: May 18, 2024 REGULAR BOARD MEETING The Board of Trustees will meet at least once every three months during the school year and at other times upon the call of the Board President. A schedule of regular meeting dates for the upcoming year will be shared with each Trustee as a part of the agenda packet for the first meeting of the new Board. Unless otherwise specified, all Board meetings will be held on the school campus. Regular Board meetings are closed to the public. At times, the Board may call an open meeting. ASB parents and faculty may attend open meetings of the Board of Trustees, and other guests who may be invited by the Board of Trustees. The time, place, and agenda for all open Board Meetings will be communicated to members of the ASB community at least seven days in advance of the meeting. The Board President will preside over Board meetings or, in their absence, the Vice-President. In the absence of both the President and the Vice President, the Secretary will call the meeting and act as chair pro-tempore. All Board meetings will be conducted in accordance with the Trust Deed, ASBET By-Laws and Board policy. Barring specific By-Laws or policy to the contrary, all Board meetings will follow customary parliamentary procedures. Legal By-laws of the Education Trust Cross References 2.200 - Board Officers(https://board.asbindia.org/section2?questionId=2bd9c0df-9bd9-40f4-a9b8-beea95a97ff4) 2.305 - Executive Sessions of the Board of Trustees(https://board.asbindia.org/section2?questionId=1fe2da84-7b9f-4486-b136-e7622639f8b6) 2.330 - Meeting Agendas(https://board.asbindia.org/section2?questionId=f7e07919-a6a4-4772-92a9-6bcc340759bc) 2.340 - Quorum(https://board.asbindia.org/section2?questionId=51cf3d0d-c6a1-4dbb-bdab-d34ebd5921f9) 2.350 - Meeting Conduct and Parliamentary Law(https://board.asbindia.org/section2?questionId=4f15fa7b-9909-4ae9-b0bd-e658f18eb98a) 2.360 - Board of Trustees Voting Method(https://board.asbindia.org/section2?questionId=e64b455c-de7d-4443-9e7c-a0f4be10fdce) 2.370 - Parents' and Faculty Members' Attendance at Board Meetings(https://board.asbindia.org/section2?questionId=aca7b343-8b05-4689-ac0e-ec29aaa61878) 2.380 - Board Meeting Minutes(https://board.asbindia.org/section2?questionId=85892092-8f5c-422d-b75e-8833e343ccae)

Section: The Board of Trustees Title: Closed Sessions of the Board of Trustees Policy: 2.305 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 CLOSED SESSIONS OF THE BOARD OF TRUSTEES The Board of Trustees may, during any regular or special meeting when a quorum is present, hold a Closed (working) session to discuss sensitive matters. Only Trustees, the Head of School, and those specifically invited by the Board President will remain present at Closed sessions. The Head of School will not be in attendance during discussions of the Head of School's contract or evaluation, and at other times when the Board of Trustees might ask the Head of School to leave the session. All decisions and matters discussed in Closed session will be recorded in the official minutes. Minutes taken during a session will be held confidential in accordance with Board policy. Trustees and other persons present during Closed sessions will be bound to keep all matters discussed in Closed session confidential. Legal By-laws of the Education Trust Cross References 2.300 - Regular Board Meeting 2.320 - Extraordinary General Meetings 2.340 - Quorum 2.350 - Meeting Conduct and Parliamentary Law 2.360 - Board of Trustees Voting Method 2.380 - Board Meeting Minutes

Section: The Board of Trustees Title: General Meetings of ASB Education Trust Policy: 2.310 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 GENERAL MEETINGS OF ASB EDUCATION TRUST The Trust Deed and ASBET By-Laws define two types of general meetings of the trust: • Annual General Meeting • Extraordinary General Meetings The purpose and conduct of these meetings are covered in Policies 2.315 and 2.320, respectively. Meeting Notification The ASBET By-Laws (Object 12) describe the method by which ASB community members are notified of upcoming general meetings and the required timing of such notification. At least fourteen (14) days’ notice must be given for the Annual General Meeting and Extraordinary General Meeting. Notice may be sent electronically or in paper form, individually to all members of the ASB community, and posted on school bulletin boards in a prominent manner. The notice will include the agenda for the meeting. Quorum and Voting Methods For Annual General Meetings and Extraordinary General Meetings, a quorum will consist of a simple majority of the full Board of Trustees, in attendance, and at least ten (10) other persons entitled to attend and vote at such meetings, personally present thereat. All faculty and legal guardians of ASB students are eligible to vote at Annual General Meetings and Extraordinary General Meetings. ASBET By-Laws (Object 17) describe the procedure for adjournment of Annual General Meetings and Extraordinary General Meetings for lack of a quorum. Board Policy (2.110) describes methods by which election of Trustees at General meetings of the school will be conducted. ASBET By-Laws (Object 34) describe the method for proxy balloting. Legal By-laws of the Education Trust Cross References 2.315 - Annual General Meeting 2.320 - Extraordinary General Meetings 2.370 - Parents' and Faculty Members' Attendance at Board Meetings

Section: The Board of Trustees Title: Annual General Meeting Policy: 2.315 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 ANNUAL GENERAL MEETING The Annual General Meeting will be held on a date determined by the Board of Trustees. This meeting will be open to all parents of ASB students, ASB faculty, ASB staff, and guests invited by the Board of Trustees. According to ASBET By-Laws, this meeting will be held to: 1. Elect members to the Board of Trustees and 2. Present the Annual Report of the Board of Trustees The Annual report will be a written report describing the School's operations and financial status. To the extent possible, the financial update will include audited financials. Additional topics, such as an update on the School’s strategic plan and specific goals for the upcoming school year, may also be presented at the Annual General Meeting. Legal • Trust Deed and By-laws of the Education Trust Cross References • 2.310 - General Meetings of ASB Education Trust • 2.330 - Meeting Agendas • 2.350 - Meeting Conduct and Parliamentary Law • 2.370 - Parents' and Faculty Members' Attendance at Board Meetings • 2.380 - Board Meeting Minutes

Section: The Board of Trustees Title: Extraordinary General Meetings Policy: 2.320 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 EXTRAORDINARY GENERAL MEETINGS Extraordinary General Meetings may be held for the transaction of Special Business matters requiring sanction by Special Resolution or in the event of other extraordinary circumstances. There will be no voting by proxy at Extraordinary General Meetings. ASBET By-Laws (Object 14) define the following as Special Business Matters: 1. Any proposal for the discontinuance of ASBET. 2. The borrowing of any monies upon the security of any property of the Trust. 3. The election of a member of the Board of Trustees to fill a vacancy in an elected Board position when a member has resigned with more than a year remaining in their term and when more than six months remain before the next Annual General Meeting. 4. Other extraordinary matters requiring ASB Community approval which may be determined by the Board as provided for in ASBET’s By-Laws. Extraordinary General Meetings may be called by the Board President or by the written request of at least fifty percent of the Trustees. Written requests must contain the subject of the meeting, describe the proposed business to be transacted, be signed by the concerned Trustees/Board President (as the case may be) making the request, and be deposited at the school office. Upon receipt of such a written request at the school office, the President of the Board will have twenty-one (21) calendar days to schedule and convene an Extraordinary General Meeting. Extraordinary General Meetings will be open to legal guardians of ASB students, school faculty, school staff, and guests invited by the Board of Trustees. Legal guardians and faculty will be entitled to vote. Notification of an Extraordinary General Meeting must indicate the subject(s) proposed for discussion. No business other than that stated in the notice of this meeting may be transacted. The procedure for scheduling an Extraordinary General Meeting, notifying the ASB Community, and conducting the meeting must be done in accordance with the Trust Deed and ASBET By-Laws and Board policy. According to the By-Laws (Object 12), at least fourteen (14) calendar days’ notice must be given to the ASB Community for an Extraordinary General Meeting. Object 12 of the By-Laws further covers conditions under which this notice period may be waived. Legal • Trust Deed and By-laws of the American School of Bombay Cross References • 2.310 - General Meetings of ASB Education Trust • 2.330 - Meeting Agendas • 2.340 - Quorum • 2.350 - Meeting Conduct and Parliamentary Law • 2.370 - Parents' and Faculty Members' Attendance at Board Meetings • 2.380 - Board Meeting Minutes

Section: The Board of Trustees Title: Meeting Agendas Policy: 2.330 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 MEETING AGENDAS The Executive Committee will prepare agendas for Board meetings in consultation with the Head of School. Individual Trustees and Committee Chairs must inform the Head of School of items they wish to have included on the agenda. An announcement of open Board meetings along with the agenda will be publicly posted at least seven (7) days in advance of regular open Board meetings or Extraordinary General Meetings, or fourteen (14) days in advance of an Annual General Meeting. The agenda must contain sufficient detail to advise the public of the nature of the business to be conducted at the Board meeting. Members of the ASB Community who wish to address the Board of Trustees may submit a written request to the Board President at least one (1) week before regular meetings, indicating the subject to be discussed and requesting that the item be placed on the agenda. The Board President may impose a time limit for speakers. The Executive Committee will ensure that materials pertaining to resolutions expected to be voted on will be made available to trustees seven (7) days in advance of the meeting. The agendas for regular Board meetings and Annual General Meetings must follow the order of business as defined in Object 15 of the By-Laws: • Call to Order • Minutes of the previous meeting • President's Report • Finance Report • Other reports • Old Business • New Business • Consent Agenda • Adjournment Agendas for Extraordinary General Meetings may require an altered format, but must include the date, time and place of the meeting, and the special purpose(s) for which the meeting is called. No other business other than that stated in this agenda may be transacted at Extraordinary General Meetings. Legal Trust Deed and By-laws of the Education Trust Cross References 2.010 - Powers and Duties of the Board of Trustees 2.200 - Board Officers 2.300 - Regular Board Meeting 2.315 - Annual General Meeting 2.320 - Extraordinary General Meetings 2.350 - Meeting Conduct and Parliamentary Law 2.380 - Board Meeting Minutes

Section: The Board of Trustees Title: Quorum Policy: 2.340 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 QUORUM For regular Board Meetings, a simple majority of the number of current Trustees will constitute a quorum. The only action that may be taken if fewer trustees are present is the action to adjourn. Adjourned meetings must be rescheduled for the same time and place one week later, and if a quorum is again not present, the Trustees present will constitute a quorum. For Annual General Meetings (AGM ) and Extraordinary General Meetings (EGM) of ASBET, a quorum will consist of a simple majority of current Trustees personally present and at least ten (10) members of the ASB faculty or parent community personally present at the meeting. If half an hour after the appointed time for the Annual General Meeting or an Extraordinary General Meeting, a quorum is not present, the meeting will stand adjourned to the same time and place the following week. If a quorum is again not present the following week, the Trustees and community members present will constitute a quorum. Legal By-Laws of the Education Trust Cross References 2.350 - Meeting Conduct and Parliamentary Law(https://board.asbindia.org/section2?questionId=4f15fa7b-9909-4ae9-b0bd-e658f18eb98a) 2.380 - Board Meeting Minutes(https://board.asbindia.org/section2?questionId=85892092-8f5c-422d-b75e-8833e343ccae)

Section: The Board of Trustees Title: Meeting Conduct and Parliamentary Procedure Policy: 2.350 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 MEETING CONDUCT AND PARLIAMENTARY PROCEDURE All meetings will be conducted in accordance with customary parliamentary practice. Legal • Trust Deed and By-Laws of the Education Trust Cross References • 2.030 - Trustee Responsibilities • 2.330 - Meeting Agendas • 2.340 - Quorum • 2.360 - Board of Trustees Voting Method • 2.380 - Board Meeting Minutes

Section: The Board of Trustees Title: Board of Trustees Voting Method Policy: 2.360 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 BOARD OF TRUSTEES VOTING METHOD The Board of Trustees will make decisions by simple majority of the quorum present by voice or show of hands, except at the discretion of the President or at the request of members of the Board of Trustees. There will be no voting by proxy. The Board President will be able to initiate or second motions and to vote on motions. If a majority of the Trustees request it, voting for election of Board officers will be by paper ballot. A Trustee will have the right to have their dissent recorded in the minutes. The member should indicate to the Board of Trustees their intention of having their dissent recorded immediately after the motion in question has been decided. Trustees will be reminded, however, that once a decision has been made, the Board of Trustees will act in unity in supporting the decision. For specific issues requiring a Board of Trustees vote, but not a meeting, the President is authorized to conduct a vote via email. Results will be recorded in the Book of Record. Legal • By-Laws of the Education Trust Cross References • 2.030 - Trustee Responsibilities • 2.350 - Meeting Conduct and Parliamentary Law • 2.380 - Board Meeting Minutes

Section: The Board of Trustees Title: Parents' and Faculty Members' Attendance at Board Meetings Policy: 2.370 Status: Active Adopted: March 13, 2007 Revised: October 08, 2020 PARENTS' AND FACULTY MEMBERS' ATTENDANCE AT BOARD MEETINGS All meetings, except for times during which the Board of Trustees is in executive session, will be open to the public. However, meetings of the Board of Trustees are convened to conduct the necessary business of the school as set forth in the agenda. Accordingly, these meetings are not public meetings, but meetings of the Board of Trustees held in public. Parents and teachers are encouraged to attend Board Meetings and address their concerns to the Board of Trustees at the appropriate time stated in the agenda. However, such participation must be orderly and no person or group has the right to obstruct the deliberations of the Board of Trustees. Persons who wish to bring a particular concern before the Board of Trustees must observe the following rules: 1. Advance Written Requests A person who wishes to address the Board of Trustees must submit his/her request in writing to the Head of School at least ten (10) days before the date of the meeting, indicating the subject to be discussed. The Head of School will forward the request to the Board President for consideration. 2. Requests During the Meeting If no advance request has been made, a person wishing to address the Board of Trustees may do so under agenda item "Comments from Members of the Community" or when recognized by the Board President. 3. Addressing the Board of Trustees Each person addressing the Board of Trustees will state his/her name and the subject of his/her remarks. The President may establish a time limit for speakers, depending upon the number of speakers and the length of the agenda. 4. Undue Disruption Undue disruption or other interference with the orderly conduct of Board Meetings will not be allowed. Defamatory or abusive remarks are always out of order. The President may terminate the speaker's privilege if, after being called to order, their persists in improper conduct or remarks, or exceeds a pre-determined time limit. 5. Action by the Board of Trustees The Board of Trustees is not required to act upon any concern or request brought before it at the same meeting. Questions may be referred to the Head of School for further investigation and report, or the Board of Trustees may place the matter on the agenda of a subsequent meeting for discussion and action. At the meeting at which the address is made, it is the practice of the Board of Trustees simply to receive the communication and take it under advisement without immediate action. Minutes of open Board Meetings will be made available to any member of the ASB community through the School’s portal. Cross References • 2.030 - Trustee Responsibilities • 2.310 - General Meetings of ASB Education Trust • 2.315 - Annual General Meeting • 2.320 - Extraordinary General Meetings • 2.330 - Meeting Agendas • 2.350 - Meeting Conduct and Parliamentary Law • 2.380 - Board Meeting Minutes • 9.120 - Trust member comments, complaints and grievances

Section: The Board of Trustees Title: Board Meeting Minutes Policy: 2.380 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 BOARD MEETING MINUTES Minutes will be kept for all regular, special and working session meetings of the Board of Trustees and all Annual and Extraordinary General Meetings of ASBET. The meeting minutes will include at least the following: 1. A statement of the time, date and place of the meeting; 2. Individuals present; 3. Resolutions, if any, made at the meeting and a record of all roll call votes; and 4. For executive sessions, the purpose(s) for which the working session was held. The meeting minutes may also include brief summaries of committee reports and discussions by Trustees. Minutes for all meetings will be approved by the Board of Trustees at the next regularly scheduled Board meeting (or working session in the case of minutes from those sessions) and signed by the Secretary. Except for minutes taken during an working session, all approved minutes are considered public records and available for public review through the School’s portal. Minutes taken during an Executive session are not considered public records and will be treated as confidential. Resolutions passed in working sessions will be recorded in the Book of Records. Minutes of working session will be retained by the Board Secretary or their designee. Minutes of past working sessions will be available to current Trustees upon request to the Board Secretary or their designee. The Head of School will have access to working session minutes for which a Head of School was in attendance. Cross References • 2.210 - Board Committees • 2.300 - Regular Board Meeting • 2.305 - Executive Sessions of the Board of Trustees • 2.315 - Annual General Meeting • 2.320 - Extraordinary General Meetings • 2.330 - Meeting Agendas • 2.360 - Board of Trustees Voting Method

Section: The Board of Trustees Title: Board Policy Development Policy: 2.400 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 BOARD POLICY DEVELOPMENT The Trust Deed and By-Laws of the American School of Bombay Education Trust (ASBET) authorize the Board of Trustees to establish policy for the effective operation of the Board of Trustees and administrators of the school. Board policies serve as sources of information and guidance for all people interested in, or connected with, the School. Board policies will be aligned with the School’s mission, strategic objectives, and core values. The policies of the Board of Trustees will be interpreted in accordance with the laws of the Government of India and the authority defined by the Trust Deed and By-Laws. Board policies will also be interpreted in furtherance of educational objectives, procedures, theory, and practices that are broadly accepted by leaders and authorities in the field of education. Changing circumstances and needs may require revision of Board policies. Ongoing policy development will be undertaken as necessary. • Policy Proposals / Preliminary Development of Draft Proposals Proposals regarding Board policies and operations may originate from any of several sources: (e.g. a parent, an interested member of the community, the Head of School, a member of the faculty and staff, a Trustee, a student, a professional consultant, etc.) Policy proposals must be submitted in writing to the Head of School or the Board President. The Head of School will examine proposals for new or revised policies and consult, as appropriate, the professional staff, the Policy Committee, legal counsel and/or other interested or knowledgeable sources. A preliminary draft will be prepared by the administration and presented first to the Policy Committee, and then to the Board of Trustees for consideration. The final decision regarding such proposals, whatever their source, rests with the Board of Trustees. • Policy Adoption and Dissemination Policies may be approved, rescinded, amended or revised by a majority vote of Trustees present and voting at a regularly scheduled or special Board meeting. Proposals for policy revision must be first approved by the Policy Committee, and then submitted by the Policy Committee for a first read at any regularly scheduled Board Meeting. Following the first read and taking into consideration any comments by Trustees, the Policy Committee must submit the recommended policy change for final vote at the next regularly scheduled or special Board meeting. Policy corrections may be approved by a majority vote of Trustees present and voting at any regular Board meeting. Policies are effective immediately upon their approval by a majority of the Trustees present at a regularly scheduled or special meeting of the Board, or by the date set by the Board for implementation. Approval of each policy will be noted in the minutes of the meeting. The revised policies will be included in the Board Policy Manual as of their effective date. • Board Policy Manual All policies adopted by the Board of Trustees must be included in the Policy Manual, which must be codified and indexed to show policies currently in force. The Head of School is responsible for ensuring that the Policy Manual is available to the community through either electronically or hard copy. The Policy Manual will be available to the entire school community, including staff, administrators, students, and parents. Legal • Trust Deed and By-Laws of the Education Trust Cross References • 2.010 - Powers and Duties of the Board of Trustees • 2.070 - Board Policy Manual • 2.380 - Board Meeting Minutes • 2.410 - Policy Implementation • 2.420 - Ongoing Policy Review and Evaluation

Section: The Board of Trustees Title: Policy Implementation Policy: 2.410 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 POLICY IMPLEMENTATION The Head of School is responsible for implementing Board policies and enforcing the supporting regulations and operational procedures unless otherwise specified. All school employees, students, and Board members are expected to abide by Board policies. Administrators and supervisors are responsible for informing staff members and students of existing policies and regulations and for ensuring that they are implemented in the spirit intended. To do this, the Leadership Team will issue staff and student handbooks and an introduction to the Board Policy manual will be included during the New Trustee orientation. Legal • Trust Deed and By-laws of the Education Trust Cross References • 2.010 - Powers and Duties of the Board of Trustees • 2.070 - Board Policy Manual • 2.400 - Board Policy Development • 2.420 - Ongoing Policy Review and Evaluation • 2.430 - Board of Trustees Role in Review of Regulations • 8.200 - Student Code of Conduct

Section: The Board of Trustees Title: Ongoing Policy Review and Evaluation Policy: 2.420 Status: Active Adopted: March 13, 2007 Revised: October 08, 2020 ONGOING POLICY REVIEW AND EVALUATION The Board of Trustees will review and evaluate its policies on an annual basis, such that every policy is reviewed at a minimum of every three (3) years, and no later than (4) years. This may involve seeking input from the school staff, students, parents, and external advisors. The Policy Committee is responsible for reviewing and, when necessary, revising these policies for Board approval. Legal • Trust Deed and By-laws of the Education Trust Cross References • 2.010 - Powers and Duties of the Board of Trustees • 2.070 - Board Policy Manual • 2.400 - Board Policy Development

Section: The Board of Trustees Title: Board of Trustees Role in Review of Regulations Policy: 2.430 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 BOARD OF TRUSTEES ROLE IN REVIEW OF REGULATIONS The Board of Trustees reserves the right to review administrative regulations, procedures and forms at its discretion. The Board of Trustees may revise or veto such regulations only when, in the judgment of the Board, these regulations are inconsistent with Board policies. Copies of all regulations, forms and/or other documents issued by the administration will be available to the Board. Regulations need not be reviewed by the Board of Trustees in advance of issuance, except as required by law or when school community feedback, or possible student or staff reaction, make it advisable or necessary. Before issuance, regulations will be properly titled and coded. Cross References • 2.010 - Powers and Duties of the Board of Trustees • 2.070 - Board Policy Manual • 2.400 - Board Policy Development • 2.410 - Policy Implementation • 2.420 - Ongoing Policy Review and Evaluation

Section: The Board of Trustees Title: Administration in the event of conflict or absence of policy Policy: 2.440 Status: Active Adopted: March 13, 2007 Revised: October 17, 2023 ADMINISTRATION IN THE EVENT OF CONFLICT OR ABSENCE OF POLICY All policies of the Board of Trustees will be formalized and made part of the Policy Manual. Indian Law, the Trust Deed and By-Laws take precedence over Board Policy and employee contracts. Board Policy will take precedence over an employee contract. However, in cases where a Board policy changes after the awarding of an employment contract, the Board will decide whether the newly revised policy will take precedence over the existing employee contract until the end of that contract period The Board of Trustees reserves the right to periodically review administrative regulations to ensure they are consistent with the intent of Board policies. The Board of Trustees must not defer decisions on account of conflicting or absent policies. In such circumstances, the Board will make good faith decisions based on decisions previously made by the school and all other available information. When action must be taken and the Board of Trustees or the Policy Manual provide no guidance, the Head of School will have the power to act. The Head of School must consider decisions previously made by the School, under similar circumstances. The Head of School will promptly inform the Board of Trustees of such action and advise the Board of Trustees of the need for a relevant policy. Legal • Trust Deed and By-Laws of the Education Trust Cross References • 2.010 - Powers and Duties of the Board of Trustees • 2.070 - Board Policy Manual • 2.380 - Board Meeting Minutes • 2.400 - Board Policy Development • 2.420 - Ongoing Policy Review and Evaluation

Section: The Board of Trustees Title: Suspension of Policies Policy: 2.445 Status: Active Revised: October 17, 2023 SUSPENSION OF POLICIES In extraordinary circumstances, operation of any section or sections of Board policies not required by Indian law, the Trust Deed or By-Laws or employment contracts, may be temporarily suspended by a two-thirds vote of the full membership of the Board of Trustees.

Section: The Board of Trustees Title: Amendment of By-Laws Policy: 2.500 Status: Active Revised: October 17, 2023 AMENDMENT OF BY-LAWS Changes or amendments to the By-Laws of the Education Trust must be first approved by a two-thirds majority of the full body of the Board of Trustees, then submitted for vote at an Annual General Meeting (AGM) or Extraordinary General Meeting (EGM) of the Education Trust, according to the By-Laws and Board Policy governing AGM or EGM. Changes or amendments to the By-Laws passed by a majority vote at an AGM or EGM will become immediately effective or effective on the date set by the proposal to amend the By-Laws.